A Secondment Letter From Employee To Employer is a crucial document used in New Zealand when an employee is temporarily assigned to work in a different organization or department while remaining employed by their original employer. This arrangement is common for professional development, project-specific work, or organizational collaboration. The letter serves as an official modification to the existing employment agreement, detailing the terms of the secondment including duration, new role responsibilities, reporting structures, and any variations to employment terms. It ensures compliance with New Zealand employment law while protecting the interests of all parties involved. The document is particularly important as it maintains the continuity of employment while clearly defining the temporary nature of the new arrangement and the conditions for returning to the original role.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening Statement: Confirmation of the secondment offer and reference to any prior discussions
3. Current Role Details: Brief description of the employee's current role and employment status
4. Secondment Role Details: Description of the new role, host organization, and location
5. Duration: Start date, end date, and any provisions for extension or early termination
6. Reporting Lines: New reporting relationships and contact points in both organizations
7. Terms and Conditions: Confirmation of continuing employment terms and any variations during secondment
8. Remuneration and Benefits: Details of salary, benefits, and any secondment-specific allowances
9. Working Hours and Location: Expected working patterns and place of work
10. Ongoing Obligations: Confidentiality, intellectual property, and code of conduct requirements
11. Return Arrangements: Process and terms for returning to the original role
12. Acceptance: Space for employee acknowledgment and signature
1. International Arrangements: Required for overseas secondments, including visa requirements, tax implications, and international benefits
2. Special Allowances: Include when specific additional benefits are being offered (e.g., relocation assistance, housing allowance)
3. Project-Specific Terms: Required when the secondment is for a specific project with unique requirements or deliverables
4. Health and Safety Specifics: Include when the secondment involves special health and safety considerations
5. Training Requirements: Include when specific training or certifications are required for the secondment role
6. Performance Management: Include when specific arrangements for performance review and management differ from standard
7. Emergency Contacts: Required for international secondments or high-risk work environments
1. Job Description: Detailed description of the secondment role and responsibilities
2. Secondment Allowances: Breakdown of any additional payments or benefits specific to the secondment
3. Key Policies: Relevant policies from both organizations that apply during the secondment
4. Contact Details: List of key contacts in both organizations
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