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Credit Note Letter
"Need to draft a Credit Note Letter under Singapore law for a $50,000 manufacturing equipment return due to quality defects, with the original invoice dated January 15, 2025, and requiring urgent processing due to fiscal year-end requirements."
1. Letter Header: Company letterhead, credit note number, and date of issuance
2. Recipient Information: Full name and address of the recipient company/individual
3. Original Invoice Reference: Details of the original invoice including invoice number and date
4. Credit Amount Details: Itemized breakdown of credited amounts, GST adjustments, and total credit amount
5. Reason for Credit: Clear explanation of why the credit note is being issued
6. Declaration: Statement confirming the credit and its application
1. Payment Terms: Details of how the credit will be applied or refunded, included when specific payment arrangements are needed
2. Currency Information: Exchange rate and foreign currency details, required for international transactions
3. Authorization Section: Space for required signatures and approvals, included for high-value credits or when required by company policy
1. Original Invoice Copy: Attachment of the original invoice being credited
2. Supporting Documents: Additional documentation supporting the credit reason (e.g., return forms, quality reports)
3. GST Calculation Schedule: Detailed breakdown of GST adjustments for complex calculations
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