General Meeting Minutes are essential corporate documents required under Singapore's Companies Act for recording proceedings of shareholder meetings. They serve as the official record of attendance, discussions, and decisions made during Annual General Meetings (AGMs) or Extraordinary General Meetings (EGMs). These minutes must be maintained at the registered office, signed by the chairman, and recorded within 30 days of the meeting. The document includes critical information such as resolutions passed, voting results, and any material discussions that impact the company's governance.
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1. Meeting Details: Date, time, venue, type of meeting (AGM/EGM)
2. Attendance: List of attendees, apologies, quorum confirmation
3. Chairman: Appointment/confirmation of meeting chairman
4. Notice: Confirmation that proper notice was given
5. Previous Minutes: Confirmation of previous minutes (if applicable)
6. Agenda Items: Discussion points and decisions made
7. Resolutions: Formal recording of all resolutions passed
8. Closure: Time of meeting conclusion
1. Declarations of Interest: Section for directors to declare any conflicts of interest on matters being discussed
2. Presentations: Summary of any presentations made during the meeting by external parties or management
3. Special Business: Section for recording non-routine matters requiring special attention or extraordinary items
1. Attendance Register: Detailed list of attendees with signatures
2. Presentation Materials: Copies of any presentations or reports discussed during the meeting
3. Voting Results: Detailed breakdown of voting results for each resolution
4. Proxy Forms: Copies of submitted proxy forms from shareholders unable to attend
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