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Outing Solicitation Letter Template for Singapore

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Key Requirements PROMPT example:

Outing Solicitation Letter

"I need an Outing Solicitation Letter for a corporate team-building event at Adventure Forest Singapore in March 2025, targeting 50 employees with various physical activities and requiring specific health declarations and safety waivers."

Document background
The Outing Solicitation Letter is a standard document used in Singapore when organizing group activities or events. It serves as the primary means of communicating event details and securing participant interest while ensuring compliance with local regulations. This document type is particularly important in Singapore's structured business environment, where clear communication and regulatory compliance are essential. The letter typically includes comprehensive information about the event, safety protocols, costs, and requirements, while adhering to Singapore's Personal Data Protection Act and Consumer Protection laws. Organizations use this document format to protect both the organizer's interests and participants' rights, making it a crucial tool for event planning and risk management.
Suggested Sections

1. Sender Details: Organization name, contact information, and relevant credentials

2. Date and Reference: Letter date and any reference numbers

3. Recipient Details: Target audience or specific recipient information

4. Event Details: Date, time, venue, and nature of the outing

5. Participation Requirements: Age restrictions, physical requirements, or special conditions

6. Cost Information: Pricing, payment methods, and what's included

7. Safety Measures: Current COVID-19 protocols and general safety information

Optional Sections

1. Early Bird Discounts: Special pricing for early registration, use when applicable

2. Group Booking Information: Special arrangements for group bookings, if available

3. Cancellation Policy: Include when advance booking is required

4. Equipment/Attire Requirements: Include for outdoor or specialized activities

Suggested Schedules

1. Registration Form: Participant details and emergency contact information

2. Liability Waiver: Legal disclaimer and acknowledgment of risks

3. Medical Declaration Form: Required for physical activities or when dealing with minors

4. Detailed Itinerary: Breakdown of activities and timeline

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Industries

Personal Data Protection Act (PDPA): Key legislation governing collection and handling of participants' personal data, including consent requirements and data protection obligations

Consumer Protection (Fair Trading) Act: Ensures fair trading practices, requiring clear disclosure of terms and conditions, and pricing transparency in outing solicitation

COVID-19 (Temporary Measures) Act: Governs current safe management measures, group size limitations, venue capacity restrictions, and vaccination requirements

Tourism Act: Relevant if outing involves tourist attractions or activities, including compliance with licensed tour operator requirements

Child Protection Laws: Covers requirements for activities involving minors, including parental consent, safety measures, and supervision requirements

Insurance Act: Addresses public liability insurance requirements, participant coverage, and risk disclosure obligations

Civil Law Act: Governs contract formation principles, terms of agreement, and liability limitations in Singapore

Environmental Public Health Act: Regulates food safety, hygiene requirements, and venue cleanliness standards if applicable to the outing

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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