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Authority Letter For Degree Collection Template for United States

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Authority Letter For Degree Collection

"I need an Authority Letter for Degree Collection that authorizes my brother to collect my Master's degree from Stanford University while I'm working abroad in Japan, valid from March 1, 2025, to April 30, 2025."

Document background
An Authority Letter for Degree Collection is a crucial document used when a graduate or degree holder cannot personally collect their academic credentials from their educational institution. This document, governed by US education privacy laws including FERPA, serves as a formal authorization allowing a specified individual to act on behalf of the degree holder. The letter must include comprehensive details about both parties, explicit authorization language, and typically requires notarization to be legally valid. It's particularly important for international students, those who have relocated, or individuals unable to collect their degrees in person. The document must comply with both federal education privacy requirements and specific state regulations where the educational institution is located.
Suggested Sections

1. Header Information: Date, recipient institution's name and address, and reference line

2. Salutation: Formal greeting to the receiving authority

3. Student Information: Full name, student ID, program details, and graduation date of the degree holder

4. Authorized Person Details: Full name and contact information of the person authorized to collect the degree

5. Authorization Statement: Clear statement of authorization, specifying what the authorized person can collect and do

6. Validity Period: Specific timeframe during which the authorization is valid

7. Contact Information: Degree holder's current contact details for verification purposes

8. Signature Block: Space for degree holder's signature, date, and notary attestation

Optional Sections

1. Reason for Authorization: Explanation of why the degree holder cannot collect the degree personally, included when required by the institution

2. Special Instructions: Any specific requirements or procedures to be followed during collection, included if there are special circumstances

3. Additional Authorizations: Permission to collect other documents like transcripts or certificates, included if multiple documents need to be collected

4. Relationship Declaration: Statement of the relationship between the degree holder and authorized person, included when required by the institution

Suggested Schedules

1. Copy of Student ID: Attached photocopy of the degree holder's student identification card

2. Copy of Authorized Person's ID: Attached photocopy of the authorized person's government-issued identification

3. Proof of Graduation: Copy of graduation confirmation or completion letter, if required by the institution

4. Payment Receipt: Copy of any required fee payments for degree collection, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Relevant Industries

Education

Higher Education

Professional Services

Legal Services

Administrative Services

Academic Services

Document Management

Relevant Teams

Academic Affairs

Student Services

Registration

Administrative Services

Document Processing

Legal Affairs

Compliance

Student Records

Enrollment Services

Relevant Roles

Registrar

Academic Administrator

Student Services Coordinator

Administrative Assistant

Document Control Specialist

Compliance Officer

Education Coordinator

Legal Administrator

Academic Records Manager

Enrollment Services Director

Student Affairs Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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