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Bank Statement Authorization Letter Template for United States

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Key Requirements PROMPT example:

Bank Statement Authorization Letter

"I need a Bank Statement Authorization Letter that allows my accountant, Smith & Associates LLC, to access my business account statements for tax preparation purposes from January 2025 to December 2025, with specific restrictions on viewing payroll information."

Document background
The Bank Statement Authorization Letter serves as a crucial document in the United States financial system, enabling account holders to grant third parties access to their banking information while maintaining compliance with federal and state privacy laws. This document is commonly used when accountants, financial advisors, or other professionals need ongoing access to bank statements for tax preparation, financial planning, or audit purposes. The authorization letter must clearly specify the scope and duration of access, ensuring both security and transparency in accordance with banking regulations. It provides a legal framework that protects all parties involved while facilitating necessary information sharing.
Suggested Sections

1. Account Holder Information: Full name, address, account number(s), and contact details of the account holder

2. Authorization Purpose: Clear statement of why the authorization is being granted

3. Authorized Party Details: Information about who is being authorized to access the statements

4. Scope of Authorization: Specific details about what information can be accessed and what actions can be taken

5. Duration: Time period for which the authorization is valid

6. Signature Block: Space for account holder's signature, date, and witness signature if required

Optional Sections

1. Specific Limitations: Any restrictions on the authorization, used when access needs to be limited

2. Third Party Access: Authorization for additional parties beyond the primary authorized party

3. Electronic Access Authorization: Specific permission for online/electronic access

4. Revocation Rights: Terms and conditions for revoking the authorization

Suggested Schedules

1. Identity Verification Documents: Copies of identification documents for account holder and authorized party

2. Account List: List of specific accounts covered by the authorization if multiple accounts are involved

3. Bank Forms: Any additional bank-specific forms required for processing the authorization

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses


















Relevant Industries

Banking and Financial Services

Accounting and Tax Services

Legal Services

Real Estate

Business Consulting

Relevant Teams

Finance

Accounting

Legal

Compliance

Treasury

Relevant Roles

Chief Financial Officer

Financial Controller

Accountant

Tax Advisor

Banking Relationship Manager

Industries

Gramm-Leach-Bliley Act (GLBA): Federal law establishing standards for financial institutions' protection of customers' personal information and privacy requirements

Fair Credit Reporting Act (FCRA): Federal law regulating the collection, dissemination, and use of consumer credit information, including financial records

Right to Financial Privacy Act of 1978: Federal law governing how federal government agencies can access and obtain financial records from financial institutions

Bank Secrecy Act (BSA): Federal law requiring financial institutions to assist government agencies in detecting and preventing money laundering and other financial crimes

Federal Reserve Board Regulations: Regulatory framework establishing standards and requirements for banking operations and financial disclosure

OCC Guidelines: Office of the Comptroller of the Currency guidelines governing national banks and federal savings associations operations

State Privacy Laws: Various state-specific regulations governing the protection and handling of personal and financial information

Federal Privacy Act of 1974: Law governing the collection, maintenance, use, and dissemination of personal information maintained by federal agencies

E-SIGN Act: Electronic Signatures in Global and National Commerce Act establishing legal validity of electronic signatures and records

Uniform Electronic Transactions Act (UETA): State-level law providing legal framework for electronic signatures and records in business transactions

CFPB Regulations: Consumer Financial Protection Bureau regulations protecting consumers in financial transactions and services

State Consumer Protection Laws: State-specific laws designed to protect consumers' rights in financial transactions and services

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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