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Disciplinary Form Template for United States

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Key Requirements PROMPT example:

Disciplinary Form

"I need a Disciplinary Form for a retail environment that addresses repeated tardiness, including a performance improvement plan section and progressive discipline steps, to be implemented starting January 2025."

Document background
The Disciplinary Form is a crucial human resources document used across United States businesses to maintain workplace standards and ensure fair treatment of employees during disciplinary proceedings. It serves as an essential tool in progressive discipline systems, providing a standardized method for documenting workplace violations, performance issues, or policy infractions. The form must comply with federal regulations including Title VII of the Civil Rights Act, the Americans with Disabilities Act (ADA), and state-specific employment laws. It should be used whenever formal disciplinary action is required, typically following verbal warnings or as part of a documented performance improvement process. The document includes specific details about the incident, previous warnings, required corrective actions, and potential consequences, while ensuring due process and equal treatment under U.S. employment law.
Suggested Sections

1. Employee Information: Basic details including employee name, ID, position, department, and supervisor

2. Date and Location: When and where the incident or behavior occurred

3. Nature of Violation: Specific description of the policy violation or inappropriate behavior

4. Impact Statement: How the violation affects the workplace, colleagues, or business operations

5. Previous Warnings: Documentation of any prior related incidents or warnings

6. Corrective Action: Specific actions required of the employee to address the issue

7. Consequences: Clear statement of what will happen if behavior continues or corrective action isn't taken

8. Acknowledgment: Signature section for employee, supervisor, and HR representative

Optional Sections

1. Investigation Summary: Details of any investigation conducted, used for serious violations requiring formal investigation

2. Union Representative: Space for union representative information and signature, required for unionized employees

3. Performance Improvement Plan: Detailed plan with specific goals and timeline, used for performance-related issues

4. ADA Accommodation Notes: Documentation of any disability-related considerations or accommodations

5. Witness Statements: Reference to or summary of witness accounts, used when incident involves witnesses

6. Employee Response: Space for employee to provide written response or explanation

Suggested Schedules

1. Company Policy Reference: Relevant sections of company policy or employee handbook that were violated

2. Supporting Documentation: List of attached evidence, such as attendance records, performance data, or incident reports

3. Progressive Discipline Schedule: Overview of company's progressive discipline steps and where this incident falls

4. Employee Rights Notice: Statement of employee's rights regarding the disciplinary action

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Healthcare

Manufacturing

Retail

Technology

Education

Financial Services

Construction

Hospitality

Transportation

Professional Services

Government

Non-profit

Telecommunications

Energy

Agriculture

Relevant Teams

Human Resources

Legal

Operations

Compliance

Employee Relations

Personnel Management

Administration

Management

Industrial Relations

Relevant Roles

Human Resources Manager

HR Director

Department Manager

Supervisor

Team Lead

HR Business Partner

Employee Relations Specialist

HR Coordinator

Operations Manager

General Manager

Division Head

Chief Human Resources Officer

Compliance Officer

HR Administrator

Personnel Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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