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The Standard Backup Retention Policy serves as a critical governance document for organizations operating in the United States, establishing clear guidelines for data backup management and retention. This policy has become increasingly important due to stringent regulatory requirements, cybersecurity concerns, and the need for efficient data management. The document addresses key aspects such as retention periods, backup procedures, recovery testing, and compliance requirements across various data types. It is designed to ensure organizations maintain appropriate backup copies of their data while complying with relevant legislation and industry standards.

1. Purpose and Scope: Defines the objectives of the policy and its applicability across the organization

2. Definitions: Defines key terms used throughout the policy including backup types, retention periods, and technical terminology

3. Roles and Responsibilities: Outlines the roles and responsibilities of IT staff, system administrators, and other stakeholders in the backup process

4. Backup Schedule and Frequency: Details the timing and frequency of different backup types (full, incremental, differential)

5. Retention Periods: Specifies mandatory retention timeframes for different data categories in compliance with relevant regulations

6. Backup Storage and Security: Defines requirements for secure storage of backups, including encryption and access controls

7. Testing and Verification: Establishes procedures for regular testing of backup integrity and restoration capabilities