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Student Placement Agreement Template for United States

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Key Requirements PROMPT example:

Student Placement Agreement

"I need a Student Placement Agreement for a 6-month engineering internship program starting January 2025, where students from our university will be placed at various tech companies in California, with specific provisions for intellectual property and confidentiality."

Document background
The Student Placement Agreement serves as a critical document in U.S. educational settings, facilitating practical learning experiences for students while protecting the interests of all parties involved. This agreement type is essential when educational institutions arrange work-based learning opportunities with external organizations. It ensures compliance with relevant U.S. federal and state regulations, including FERPA, labor laws, and safety requirements. The document typically includes detailed provisions for supervision, assessment, insurance coverage, and the specific responsibilities of each party involved.
Suggested Sections

1. Parties: Identification of educational institution, host organization, and student

2. Background: Context of the placement program and its educational objectives

3. Definitions: Key terms used throughout the agreement

4. Term and Duration: Placement period and timing details

5. Student Responsibilities: Obligations and expectations of the student during placement

6. Host Organization Responsibilities: Duties and commitments of the hosting organization

7. Educational Institution Responsibilities: Obligations of the educational institution

8. Supervision and Assessment: Details of how the student will be supervised and evaluated

9. Termination: Conditions and process for early termination

Optional Sections

1. Compensation: Terms of payment and benefits for paid placements

2. Intellectual Property: Rights and ownership of work created during placement

3. Confidentiality: Non-disclosure obligations and handling of sensitive information

4. International Student Provisions: Specific requirements and compliance for international students

Suggested Schedules

1. Schedule A - Placement Details: Specific details of placement including location, hours, supervisor

2. Schedule B - Learning Objectives: Detailed educational goals and outcomes

3. Schedule C - Assessment Criteria: Evaluation metrics and performance indicators

4. Schedule D - Health and Safety Requirements: Specific safety protocols and requirements

5. Schedule E - Insurance Certificates: Copies of relevant insurance documentation

6. Schedule F - Code of Conduct: Behavioral expectations and professional standards

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

FERPA: Family Educational Rights and Privacy Act - Protects the privacy of student education records and gives parents/students certain rights with respect to these records

FLSA: Fair Labor Standards Act - Establishes standards for wage, overtime pay, and determines whether student placements should be paid or unpaid

Title IX: Education Amendments that prohibit discrimination on the basis of sex in educational programs or activities receiving federal funding

ADA: Americans with Disabilities Act - Requires reasonable accommodations for students with disabilities in educational and workplace settings

OSHA: Occupational Safety and Health Act - Sets and enforces workplace safety and health standards that must be considered in student placements

HIPAA: Health Insurance Portability and Accountability Act - Critical for placements in healthcare settings, protecting patient health information

Title VII: Civil Rights Act provision that prohibits employment discrimination based on race, color, religion, sex, and national origin

Immigration and Nationality Act: Governs immigration requirements for international students participating in placement programs

State Education Laws: State-specific regulations governing educational institutions and student placements within that jurisdiction

Professional Liability Requirements: Regulations regarding insurance coverage and liability protections for students and institutions during placements

Intellectual Property Laws: Federal and state laws governing the creation, use, and protection of intellectual property during student placements

Industry-Specific Regulations: Particular rules and compliance requirements specific to the field of placement (healthcare, education, finance, etc.)

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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