The Affidavit of Loss Certificate of Registration is a crucial document required when an individual or organization loses an original registration certificate in South Africa. This document becomes necessary for various situations, such as lost company registration certificates, vehicle registration documents, or other official registration papers. The affidavit must be properly executed before a Commissioner of Oaths and should contain specific details about the lost certificate, circumstances of loss, and the deponent's information. It serves as a legal safeguard against potential misuse of lost documents and facilitates the process of obtaining replacement certificates from relevant authorities. The document must comply with South African legal requirements and may be required by various government departments, financial institutions, or regulatory bodies as part of their replacement procedures.
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1. Deponent Details: Full name, ID number, address and capacity of the person making the affidavit
2. Certificate Details: Specific details of the lost certificate including registration number, date of issue, and type of registration
3. Circumstances of Loss: Detailed explanation of how and when the certificate was lost or destroyed
4. Verification of Truth: Statement confirming that all information provided is true and correct
5. Search Efforts: Description of attempts made to locate the lost certificate
6. Purpose: Reason for requiring the affidavit and intended use
7. Oath/Confirmation: Formal declaration that the contents are true, to be signed before a Commissioner of Oaths
1. Police Report Reference: Include when a police report has been filed regarding the loss - include case number and station details
2. Previous Copies: Include if any previous copies or replacements have been issued
3. Witness Statement: Include when there are witnesses to the loss or destruction of the certificate
4. Company Authorization: Include when the deponent is acting on behalf of a company and needs to establish authority
5. Indemnity Statement: Include when specifically requested by the issuing authority to indemnify against fraudulent use
1. Copy of ID Document: Certified copy of deponent's identification document
2. Police Report: Copy of police report if one was filed
3. Company Resolution: If applicable, company resolution authorizing deponent to act on company's behalf
4. Supporting Correspondence: Any relevant correspondence with authorities regarding the lost certificate
5. Proof of Payment: Receipt for replacement certificate application fees if applicable
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