The Commercial Invoice For Export is a fundamental document in South African international trade transactions, required under the Customs and Excise Act 91 of 1964 and related regulations. It serves multiple purposes: as a bill of sale, a customs declaration document, and proof of ownership. This document is essential when exporting goods from South Africa, providing detailed information about the seller, buyer, goods description, quantities, prices, delivery and payment terms. It's used by customs authorities for duty determination, statistical purposes, and ensuring compliance with export regulations. The document must comply with South African Revenue Service (SARS) requirements while also meeting international trade standards and the importing country's regulations. It's particularly crucial for securing payment in international transactions and obtaining necessary export clearances.
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1. Invoice Header: Contains invoice number, date, and type (Export Commercial Invoice)
2. Seller Information: Complete details of the exporting company including registration numbers, VAT number, and contact information
3. Buyer Information: Complete details of the importing company including registration numbers and contact information
4. Consignee Information: If different from buyer, details of the party receiving the goods
5. Shipment Details: Including incoterms, port of loading, destination, vessel/flight details, and shipping marks
6. Product Details: Detailed description of goods, quantities, unit prices, and total amounts
7. Payment Terms: Payment method, currency, and payment conditions
8. Total Amount: Subtotal, any applicable charges, taxes, and final total amount
9. Declaration: Export declaration and certification of origin if required
10. Authorized Signature: Space for signature, name, and designation of authorized signatory
1. Insurance Details: Required when insurance is arranged by the exporter or included in the pricing
2. Special Instructions: Any specific handling, packaging, or delivery instructions
3. Bank Details: Required when payment is to be made via bank transfer
4. Agency/Intermediary Details: When a trading agent or intermediary is involved in the transaction
5. Export License Details: Required for goods that need export licensing
6. Certificate of Origin Reference: When preferential trade agreements apply or when required by importing country
1. Detailed Packing List: Itemized list of packed items with weights and dimensions
2. Product Specifications: Detailed technical specifications of products when required
3. Quality Certificates: Copies of relevant quality certifications or inspection reports
4. Export Permits: Copies of required export permits or licenses
5. Safety Data Sheets: Required for chemical or hazardous materials
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