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The Letter Requesting Reason For Termination is a crucial document in South African employment law, typically used when an employee has received notice of termination and needs to understand the formal reasons for their dismissal. This document is fundamentally supported by the Labour Relations Act 66 of 1995, which establishes the employee's right to receive written reasons for dismissal. The letter should be drafted and sent promptly after receiving termination notice, as the information requested may be vital for determining whether the dismissal was fair and whether to pursue further legal action. The document must include specific details about the employment relationship, reference to the termination notice received, and a clear request for written reasons, along with a reasonable deadline for response. It serves both as a formal communication tool and a potential piece of evidence in any subsequent dispute resolution processes.

1. Sender Details: Full name, employee number, position, and contact details of the employee sending the letter

2. Recipient Details: Full name, position, and business address of the employer/HR manager

3. Date: Current date of writing the letter

4. Subject Line: Clear reference to 'Request for Written Reasons for Termination of Employment'

5. Reference to Termination: Specific mention of when and how the termination was communicated

6. Legal Basis: Reference to Section 192 of the Labour Relations Act and the right to receive written reasons

7. Formal Request: Clear and professional request for written reasons for termination

8. Response Timeline: Reasonable deadline for receiving the response (typically 7-14 days)

9. Closing: Professional closing with signature block and contact information