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The Suspension Letter For Absent Without Permission is a crucial document in South African employment practice, used when an employee has failed to report for duty without authorization or valid explanation. This document is typically issued after attempts to contact the employee have been unsuccessful or when the unauthorized absence warrants immediate action. It must comply with the Labour Relations Act 66 of 1995 and related employment legislation, ensuring procedural fairness in the disciplinary process. The letter serves multiple purposes: it formally notifies the employee of their suspension, documents the employer's actions for legal purposes, and initiates formal disciplinary proceedings. The document should clearly state the grounds for suspension, its duration, whether it is paid or unpaid, and the next steps in the process, including any scheduled disciplinary hearings.

1. Letter Header: Company letterhead, date, reference number, and marking as 'Private and Confidential'

2. Employee Details: Full name, employee number, position, and department of the employee

3. Subject Line: Clear indication that this is a Notice of Suspension due to Unauthorized Absence

4. Notification of Suspension: Clear statement that the employee is being suspended and the effective date

5. Grounds for Suspension: Details of the unauthorized absence, including dates and previous attempts to contact if applicable

6. Terms of Suspension: Duration of suspension, whether it is paid or unpaid, and conditions during suspension

7. Rights and Obligations: Employee's rights during suspension and obligations (e.g., remaining contactable, not attending work)

8. Next Steps: Information about the disciplinary process, including date of hearing if scheduled

9. Contact Person: Details of who the employee should contact for queries or responses

10. Signature Block: Space for authorized signatory, including name, title, and signature