tiktok³ÉÈË°æ

All Countries
Corporate Governance
Annual General Meeting AGM Minutes

Annual General Meeting AGM Minutes Template for United Arab Emirates

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Annual General Meeting AGM Minutes

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Annual General Meeting AGM Minutes Template

"I need an Annual General Meeting AGM Minutes Template for our small private LLC in Dubai, UAE, to record our upcoming AGM in March 2025, which will cover standard agenda items including financial statements approval and director reappointment."

Celebrated by
Collaborations with
Investors
Document background
The Annual General Meeting (AGM) Minutes Template is a crucial corporate governance document used by UAE companies to formally record their annual general meetings as required by UAE Federal Law No. 32 of 2021. This template ensures that companies maintain proper documentation of shareholder meetings, including all discussions, decisions, and voting outcomes. It must be prepared in accordance with UAE legal requirements, including specific provisions for quorum, notice periods, and voting procedures. The document serves as an official record for regulatory compliance, shareholder reference, and corporate history. It's particularly important as UAE authorities may request these minutes during inspections or for specific corporate actions. The template is designed to be adaptable for various company types, from small private companies to listed entities, while maintaining compliance with UAE corporate governance standards.
Suggested Sections

1. Meeting Details: Date, time, venue, and type of meeting (physical/virtual/hybrid)

2. Company Information: Full legal name of company, registration number, and registered office address

3. Attendance Record: List of present board members, shareholders (or their proxies), auditors, and other authorized attendees

4. Quorum Confirmation: Statement confirming that required quorum was present as per Articles of Association and UAE law

5. Chairman and Secretary: Appointment/confirmation of meeting chairman and secretary

6. Notice and Documentation: Confirmation that proper notice was given and required documents were circulated

7. Previous Minutes: Review and approval of previous AGM minutes

8. Financial Statements: Presentation and approval of annual financial statements and auditor's report

9. Directors' Report: Presentation and approval of the Board of Directors' report

10. Dividend Declaration: Resolution on dividend distribution if applicable

11. Auditor Appointment: Appointment/reappointment of external auditors and their remuneration

12. Closing: Time of meeting conclusion and chairman's signature

Optional Sections

1. Board Election: Include when election of board members is due or required

2. Special Resolutions: Include when any special resolutions are proposed (e.g., constitutional amendments)

3. Committee Reports: Include when committees (e.g., audit, nomination) present reports

4. Corporate Actions: Include when discussing major corporate actions like capital changes or restructuring

5. Related Party Transactions: Include when discussing and approving significant related party transactions

6. Questions and Discussions: Include when significant shareholder questions or discussions need to be recorded

Suggested Schedules

1. Attendance Register: Detailed list of all attendees with signatures/electronic confirmation

2. Proxy Forms: Copies of valid proxy forms submitted for the meeting

3. Voting Results: Detailed breakdown of voting results for each resolution

4. Financial Statements: Complete set of annual financial statements discussed

5. Notice and Publications: Copies of meeting notice and any required publications

6. Presentation Materials: Copies of any presentations or materials shown during the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses


















Relevant Industries

Financial Services

Real Estate

Manufacturing

Technology

Healthcare

Retail

Energy

Transportation

Telecommunications

Professional Services

Construction

Hospitality

Education

Media and Entertainment

Mining and Resources

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Affairs

Corporate Affairs

Risk Management

Executive Office

Regulatory Affairs

Shareholder Relations

Relevant Roles

Company Secretary

Legal Counsel

Corporate Governance Officer

Board Secretary

Compliance Manager

Chief Legal Officer

Corporate Affairs Director

Legal Director

Managing Director

CEO

CFO

Board Director

Corporate Services Manager

Governance and Risk Officer

Legal and Compliance Coordinator

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Minutes Of The Annual General Meeting Of Shareholders

Official record of an Annual General Meeting of Shareholders under UAE law, documenting key corporate decisions and shareholder resolutions.

find out more

Minutes Of Annual General Meeting Of Private Limited Company

Official minutes documenting proceedings and resolutions of a UAE Private Limited Company's Annual General Meeting, compliant with UAE corporate law.

find out more

Annual General Meeting AGM Minutes

A UAE-compliant template for documenting Annual General Meeting proceedings and resolutions, aligned with Federal Law No. 32 of 2021 and relevant corporate governance requirements.

find out more

Shareholder Meeting Minutes

UAE-compliant template for documenting shareholder meeting proceedings and resolutions under Federal Law No. 32 of 2021.

find out more

Minutes Of Extraordinary General Meeting

Official minutes documenting an Extraordinary General Meeting proceedings and special resolutions under UAE law, requiring 75% shareholder approval for significant corporate decisions.

find out more

Minutes Of Annual General Meeting Of Listed Company

Official record of Annual General Meeting proceedings for UAE listed companies, documenting shareholder decisions and corporate resolutions as required by UAE law.

find out more

General Shareholders Meeting Minutes

A formal record of proceedings and resolutions passed at company shareholder meetings, compliant with UAE Commercial Companies Law requirements.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.