tiktok³ÉÈË°æ

All Countries
Corporate Governance
Shareholder Meeting Minutes

Shareholder Meeting Minutes Template for United Arab Emirates

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Shareholder Meeting Minutes

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Shareholder Meeting Minutes Template

"I need a Shareholder Meeting Minutes Template for our annual general meeting scheduled for March 15, 2025, which will cover standard agenda items including financial statement approval and dividend declaration for our UAE-based private limited company."

Celebrated by
Collaborations with
Investors
Document background
The Shareholder Meeting Minutes Template is an essential corporate governance document used to maintain official records of shareholder meetings in the UAE. It is designed in accordance with UAE Federal Law No. 32 of 2021 and relevant corporate governance regulations, providing a standardized format for documenting meeting proceedings, decisions, and resolutions. This template is crucial for maintaining proper corporate records, ensuring legal compliance, and providing evidence of properly conducted meetings. It serves as a formal record of corporate decision-making and is particularly important for regulatory filings, future reference, and potential dispute resolution. The document must be maintained in company records and may be required by various authorities including the Department of Economic Development and Securities and Commodities Authority.
Suggested Sections

1. Meeting Details: Date, time, location, and form of meeting (physical/virtual/hybrid)

2. Attendance: List of present shareholders, proxies, directors, and other attendees including their shareholding percentages

3. Quorum Confirmation: Statement confirming that required quorum was present as per Articles of Association and UAE law

4. Chairman and Secretary: Identification of meeting chairman and appointed secretary

5. Notice and Documentation: Confirmation that proper notice was given and required documents were circulated

6. Agenda: List of items to be discussed and voted upon

7. Discussions and Deliberations: Summary of key discussions on each agenda item

8. Voting Results: Record of decisions made and voting outcomes for each resolution

9. Closure: Time of meeting conclusion and chairman's signature

Optional Sections

1. Special Resolutions: Required when changes to company constitution or other matters requiring special resolution are discussed

2. Board Elections: Used when director appointments or changes to the board are part of the agenda

3. Dividend Declaration: Included when dividend distributions are discussed and approved

4. Auditor's Presentation: When financial statements are presented and discussed by external auditors

5. Shareholder Questions: Detailed record of Q&A session when significant queries are raised

Suggested Schedules

1. Attendance Register: Detailed list of attendees with signatures or electronic confirmation of attendance

2. Proxy Forms: Copies of valid proxy forms submitted for the meeting

3. Voting Records: Detailed breakdown of votes cast for each resolution

4. Presentation Materials: Copies of any presentations or materials shown during the meeting

5. Notice and Agenda: Copy of the original meeting notice and detailed agenda

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

















Clauses















Relevant Industries

Financial Services

Real Estate

Technology

Manufacturing

Retail

Healthcare

Energy

Transportation

Professional Services

Construction

Telecommunications

Hospitality

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Affairs

Corporate Affairs

Regulatory Affairs

Relevant Roles

Company Secretary

Legal Counsel

Corporate Governance Officer

Board Secretary

Compliance Manager

Chief Legal Officer

Corporate Affairs Director

Board Relations Manager

Legal Director

Governance and Compliance Director

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Minutes Of The Annual General Meeting Of Shareholders

Official record of an Annual General Meeting of Shareholders under UAE law, documenting key corporate decisions and shareholder resolutions.

find out more

Minutes Of Annual General Meeting Of Private Limited Company

Official minutes documenting proceedings and resolutions of a UAE Private Limited Company's Annual General Meeting, compliant with UAE corporate law.

find out more

Annual General Meeting AGM Minutes

A UAE-compliant template for documenting Annual General Meeting proceedings and resolutions, aligned with Federal Law No. 32 of 2021 and relevant corporate governance requirements.

find out more

Shareholder Meeting Minutes

UAE-compliant template for documenting shareholder meeting proceedings and resolutions under Federal Law No. 32 of 2021.

find out more

Minutes Of Extraordinary General Meeting

Official minutes documenting an Extraordinary General Meeting proceedings and special resolutions under UAE law, requiring 75% shareholder approval for significant corporate decisions.

find out more

Minutes Of Annual General Meeting Of Listed Company

Official record of Annual General Meeting proceedings for UAE listed companies, documenting shareholder decisions and corporate resolutions as required by UAE law.

find out more

General Shareholders Meeting Minutes

A formal record of proceedings and resolutions passed at company shareholder meetings, compliant with UAE Commercial Companies Law requirements.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.