The Deed of Indemnity and Access is a crucial document in UAE corporate governance, designed to protect individuals serving in corporate roles while ensuring appropriate access to company information. It is commonly used when appointing new directors or officers, during corporate restructuring, or when updating governance frameworks. The deed must comply with UAE Federal Law No. 2 of 2015 (Companies Law) and related regulations, making it particularly important for companies operating in regulated sectors or those with complex corporate structures. The document typically includes comprehensive indemnification provisions, exceptions to liability coverage, procedures for accessing corporate records, and confidentiality requirements. It serves as a key risk management tool while facilitating proper corporate governance and transparency.
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1. Parties: Identifies and defines the parties to the deed, including the indemnifier and the indemnified party
2. Background: Sets out the context and purpose of the deed, including relevant relationships between the parties
3. Definitions and Interpretation: Defines key terms used throughout the deed and establishes interpretation principles
4. Grant of Indemnity: Core section detailing the scope and nature of the indemnity being provided
5. Limitations on Indemnity: Specifies exclusions and limitations to the indemnity obligations
6. Access Rights: Details the rights of access to documents, records and information
7. Confidentiality: Provisions regarding the treatment of confidential information accessed under the deed
8. Duration and Survival: Specifies the term of the deed and which provisions survive termination
9. Insurance and Claims: Provisions relating to insurance requirements and claims procedures
10. General Provisions: Standard boilerplate clauses including governing law, notices, and amendment procedures
1. Advancement of Costs: Include when the indemnifier agrees to advance legal costs and expenses before final determination
2. Third Party Rights: Include when benefits under the deed extend to additional beneficiaries beyond the primary indemnified party
3. Security and Guarantee: Include when additional security or guarantee is required to support the indemnity obligations
4. Tax Provisions: Include when there are specific tax implications that need to be addressed
5. Change of Control: Include when the deed needs to address the impact of ownership changes
6. Mutual Indemnification: Include when both parties are providing reciprocal indemnities
1. Form of Claim Notice: Template for making claims under the indemnity
2. Access Procedures: Detailed procedures for requesting and obtaining access to documents and information
3. Excluded Matters: Comprehensive list of matters excluded from the scope of indemnity
4. Insurance Requirements: Detailed specifications of required insurance coverage
5. Authorized Representatives: List of personnel authorized to handle access requests and claims
6. Related Agreements: List of associated agreements referenced in the deed
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