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Disciplinary Warning Form

Disciplinary Warning Form Template for United Arab Emirates

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Key Requirements PROMPT example:

Disciplinary Warning Form

"I need a Disciplinary Warning Form for a retail company in Dubai, UAE, to issue a final warning to an employee for repeated tardiness, ensuring compliance with UAE Labor Law and including Arabic translation."

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Document background
The Disciplinary Warning Form is a crucial HR document used in UAE organizations when formal disciplinary action is required against an employee. It must comply with UAE Federal Law No. 33 of 2021 and related ministerial resolutions, requiring bilingual presentation (Arabic and English). The document is typically issued after verbal warnings have proven ineffective or for serious violations requiring immediate formal documentation. It contains detailed information about the violation, references to specific company policies or UAE labor law provisions that were breached, required corrective actions, and potential consequences for repeated violations. This form serves both as a legal record and a tool for performance management, protecting both employer and employee rights while ensuring transparent documentation of workplace issues.
Suggested Sections

1. Company Information Header: Company name, logo, and form reference number

2. Employee Details: Full name, employee ID, position, department, and date of joining

3. Warning Details: Date of violation, date of warning, type/level of warning (first/second/final)

4. Violation Description: Detailed description of the incident or behavior that constitutes the violation, including date, time, and location

5. Applicable Company Policy: Reference to specific company policies or UAE Labor Law articles that were violated

6. Corrective Action Required: Clear statement of expected behavior and actions required to rectify the situation

7. Consequences: Statement of potential consequences if behavior continues or similar violations occur

8. Employee Acknowledgment: Space for employee signature, date, and acknowledgment of receipt

9. Management Authorization: Signatures of immediate supervisor, HR representative, and other relevant authorities

Optional Sections

1. Previous Warnings: Section detailing any previous warnings or disciplinary actions - include when this is not a first warning

2. Employee Response: Dedicated space for employee to provide written response or explanation - recommended for serious violations

3. Witness Statement: Space for witness details and signatures if the violation was witnessed by others

4. Performance Improvement Plan: Detailed plan with timelines and goals - include for performance-related violations

5. Union Representative: Space for union representative signature if employee is unionized (rare in UAE but possible in some cases)

Suggested Schedules

1. Evidence Attachments: List of attached evidence supporting the violation (photos, documents, etc.)

2. Related Policies: Copies of relevant company policies or procedures that were violated

3. Warning History: Summary of previous warnings if applicable

4. Arabic Translation: Arabic version of the warning form as required by UAE law

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Banking and Financial Services

Construction and Real Estate

Healthcare

Hospitality and Tourism

Information Technology

Manufacturing

Oil and Gas

Retail

Transportation and Logistics

Education

Professional Services

Telecommunications

Media and Entertainment

Government and Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Management

Operations

Administration

Relevant Roles

HR Manager

HR Director

HR Officer

Department Manager

Line Supervisor

Team Leader

Operations Manager

General Manager

Chief Human Resources Officer

Employee Relations Manager

HR Business Partner

HR Coordinator

Compliance Officer

Legal Counsel

Department Head

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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