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Final Written Warning Letter

Final Written Warning Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Final Written Warning Letter

"I need a Final Written Warning Letter for a sales representative who has consistently failed to meet sales targets for three consecutive quarters and has already received two verbal warnings, with the latest performance review dated January 15, 2025. The letter should include a 60-day performance improvement plan."

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Document background
The Final Written Warning Letter is a critical employment document used in the United Arab Emirates when an employee has committed serious misconduct or continues to demonstrate unsatisfactory performance despite previous warnings. It must comply with UAE Federal Law No. 33 of 2021 and its implementing regulations, which require employers to follow specific procedures in disciplinary actions. This document typically follows previous verbal and/or written warnings and precedes potential termination. It should detail the specific violations, reference previous warnings, outline expected improvements, and clearly state consequences of non-compliance. The letter serves both as a formal notification to the employee and as legal documentation protecting the employer's interests in case of future legal disputes or termination proceedings.
Suggested Sections

1. Letter Header and Date: Company letterhead, date of issuance, and reference number of the warning letter

2. Employee Information: Full name, employee ID, position, department, and reporting manager of the employee

3. Subject Line: Clear indication that this is a Final Written Warning

4. Previous Warnings Reference: Details of previous verbal and written warnings, including dates and nature of warnings

5. Current Violation Details: Specific description of the current misconduct or performance issue, including dates and incidents

6. Impact Statement: Description of how the misconduct affects the company, team, or work environment

7. Legal Framework: Reference to relevant UAE Labor Law provisions and company policies being violated

8. Required Corrective Actions: Clear outline of expected behavior changes and improvements required

9. Consequences: Statement of potential consequences including possible termination if behavior continues

10. Acknowledgment: Space for employee signature, date, and witness signature

Optional Sections

1. Performance Improvement Plan: Detailed plan with specific goals and timelines for improvement, used when the warning is related to performance issues

2. Employee Response Space: Designated section for employee to provide written comments or explanation, used when company policy allows for written responses

3. Training Requirements: Specific training or coaching requirements, used when additional training could help prevent future incidents

4. HR Support Resources: Information about available support resources, used when applicable to help employee improve

5. Union Representative Notice: Required when employee is under union representation

Suggested Schedules

1. Previous Warning Records: Copies of previous verbal and written warnings issued to the employee

2. Incident Reports: Documentation of specific incidents or performance issues referenced in the warning

3. Relevant Company Policies: Copies of specific company policies that have been violated

4. Performance Records: Relevant performance evaluations or metrics supporting the warning

5. Witness Statements: If applicable, statements from witnesses or affected parties regarding the misconduct

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses




















Relevant Industries

Banking and Financial Services

Construction

Healthcare

Hospitality

Manufacturing

Oil and Gas

Professional Services

Real Estate

Retail

Technology

Telecommunications

Transportation and Logistics

Education

Government Services

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Management

Operations

Administration

Relevant Roles

Human Resources Manager

HR Business Partner

Employee Relations Manager

Legal Counsel

Department Manager

Line Supervisor

HR Director

Compliance Officer

HR Administrator

Department Head

Regional Manager

Branch Manager

Operations Manager

General Manager

Chief Human Resources Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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