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Company Statement Letter

Company Statement Letter Template for Australia

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Key Requirements PROMPT example:

Company Statement Letter

"I need a Company Statement Letter to announce changes to our Board of Directors effective March 15, 2025, including the appointment of two new independent directors and the retirement of our current Chairman, which needs to be submitted to ASIC and ASX."

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Document background
The Company Statement Letter is a crucial document in Australian corporate communications and governance. It serves as an official instrument for companies to make formal declarations, announcements, or statements about various corporate matters. This document type is commonly used when companies need to communicate important information to stakeholders, respond to regulatory inquiries, make public announcements, or document significant corporate decisions. The letter must comply with Australian corporate law, particularly the Corporations Act 2001 and ASIC regulations, and requires proper authorization from designated company officers. It's particularly important in situations requiring formal documentation of company positions, responses to regulatory matters, or communications with stakeholders. The content and format of the Company Statement Letter should reflect professional standards while ensuring legal compliance and clear communication of the intended message.
Suggested Sections

1. Company Letterhead: Official company letterhead including ACN/ABN, registered address, and contact details

2. Date: Current date in Australian format (DD/MM/YYYY)

3. Reference Number: Unique identifier for the statement letter for tracking and filing purposes

4. Recipient Details: Full name and address of the recipient (if applicable) or 'To Whom It May Concern'

5. Subject Line: Clear, concise statement of the letter's purpose

6. Opening Statement: Formal introduction and purpose of the statement

7. Main Declaration: Primary statement or declaration being made by the company

8. Supporting Information: Relevant facts, figures, or context supporting the main declaration

9. Compliance Statement: Confirmation of compliance with relevant laws and regulations

10. Authentication: Official signatures, company seal (if required), and position titles of authorized signatories

Optional Sections

1. Background Information: Additional context or historical information when the statement requires detailed explanation

2. Financial Details: Specific financial information when the statement relates to financial matters

3. Legal References: Citations of specific laws or regulations when making compliance-related statements

4. Contact Information: Specific contact person and details for follow-up queries

5. Distribution List: List of parties to whom the statement is being distributed, used for formal or regulatory statements

6. Confidentiality Notice: Required when the statement contains sensitive or confidential information

Suggested Schedules

1. Supporting Documents: Relevant certificates, registrations, or official documents referenced in the statement

2. Corporate Information: Additional company information such as corporate structure, director details, or shareholding information when relevant

3. Statistical Appendix: Tables, charts, or figures supporting the statement's content when numerical data is involved

4. Referenced Policies: Copies of relevant internal policies or procedures mentioned in the statement

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses




















Relevant Industries

Financial Services

Mining and Resources

Technology

Healthcare

Retail

Manufacturing

Professional Services

Energy

Telecommunications

Real Estate

Construction

Agriculture

Education

Transport and Logistics

Relevant Teams

Legal

Compliance

Corporate Affairs

Company Secretariat

Executive Office

Corporate Communications

Public Relations

Investor Relations

Risk Management

Regulatory Affairs

Relevant Roles

Chief Executive Officer

Company Secretary

Legal Counsel

Compliance Officer

Corporate Communications Manager

Public Relations Director

Risk Manager

Board Director

Managing Director

Chief Financial Officer

Investor Relations Manager

Corporate Affairs Director

Regulatory Affairs Manager

General Counsel

Executive Assistant to CEO

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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