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Debt Collection Agency Letter Template for Australia

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Key Requirements PROMPT example:

Debt Collection Agency Letter

"I need a Debt Collection Agency Letter for recovering an unpaid telecommunications bill of $3,500 from a small business in Queensland, with a final payment deadline of March 15, 2025, including options for a payment plan and hardship provisions."

Document background
The Debt Collection Agency Letter is a critical document in the Australian debt recovery process, used when a creditor has engaged a licensed collection agency to recover outstanding debts. This document must strictly comply with the Australian Consumer Law, Privacy Act 1988, and ACCC/ASIC Debt Collection Guidelines, along with state-specific regulations. It serves as the primary communication tool for debt collectors to inform debtors of their obligations, provide legally required disclosures, and outline payment options. The letter is typically used after initial collection attempts by the original creditor have been unsuccessful, and the debt has been assigned or referred to a collection agency. It must balance the legitimate pursuit of debt recovery with consumer protection requirements, including clear identification of the debt, the collector's authority, and the debtor's rights.
Suggested Sections

1. Letterhead and Date: Agency's official letterhead including ACN/ABN, contact details, and date of correspondence

2. Recipient Details: Debtor's full name and current address

3. Reference Numbers: Account, invoice, and internal reference numbers for proper identification

4. Debt Information: Clear statement of the amount owed, original creditor, and date debt incurred

5. Collection Authority: Statement confirming the agency's authority to collect the debt

6. Payment Request: Clear request for payment including payment options and deadline

7. Required Disclosures: Mandatory legal notices and consumer rights information as per ACCC/ASIC guidelines

8. Contact Information: How the debtor can contact the agency to discuss the debt

9. Payment Instructions: Detailed information on available payment methods

Optional Sections

1. Hardship Provisions: Information about financial hardship options when there are indicators of financial difficulty

2. Dispute Resolution Process: Details of dispute process when the debt amount or validity might be questioned

3. Settlement Offer: Terms of any reduced payment offer or settlement proposal if authorized

4. Previous Communication Reference: Reference to prior communications when this is a follow-up letter

5. Legal Action Warning: Notice of potential legal action for final demand letters, must comply with regulations

6. Third Party Authorization: When communication through a nominated representative is authorized

Suggested Schedules

1. Original Invoice Copy: Copy of the original invoice or statement showing the debt

2. Payment History: Statement showing payment history and how the current amount was calculated

3. Authorization Document: Proof of the agency's authority to collect the debt

4. Consumer Rights Summary: Standard form explaining debtor's rights and protections

5. Payment Plan Template: Optional form for requesting a payment arrangement

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Financial Services

Retail

Telecommunications

Utilities

Healthcare

Education

Professional Services

Insurance

Real Estate

Manufacturing

Construction

Relevant Teams

Collections

Legal

Compliance

Finance

Accounts Receivable

Risk Management

Customer Service

Operations

Credit Control

Debt Recovery

Relevant Roles

Collections Manager

Credit Controller

Debt Recovery Specialist

Compliance Officer

Legal Counsel

Finance Manager

Accounts Receivable Manager

Credit Risk Manager

Customer Service Manager

Operations Manager

Collections Administrator

Risk Assessment Officer

Financial Controller

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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