An Intercompany Management Fees Agreement is essential for corporate groups operating in Australia that provide centralized management services across their group entities. This document is typically used when one entity (usually a parent company or dedicated service entity) provides management services such as strategic planning, financial management, HR support, or IT services to other group members. The agreement ensures compliance with Australian transfer pricing regulations, GST requirements, and corporate law while establishing clear service scope and fee arrangements. It's particularly important for documenting arm's length terms for tax purposes and maintaining transparency in related party transactions. The agreement should be reviewed regularly to ensure continued alignment with changing business needs and regulatory requirements, especially given the ATO's focus on related party arrangements.
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1. Parties: Identification of the service provider and recipient companies
2. Background: Context of the agreement, relationship between parties, and purpose of the arrangement
3. Definitions: Key terms used throughout the agreement including Management Services, Fee Calculation Period, Service Level Requirements
4. Services: Detailed description of management services to be provided
5. Fee Structure: Methodology for calculating management fees, including cost allocation basis
6. Payment Terms: Timing, method, and currency of fee payments
7. Service Provider Obligations: Key responsibilities and performance standards of the service provider
8. Service Recipient Obligations: Responsibilities of the recipient including information provision and cooperation
9. Tax Matters: Treatment of GST, withholding tax, and other tax implications
10. Records and Audit Rights: Requirements for maintaining records and rights to audit fee calculations
11. Term and Termination: Duration of agreement and termination provisions
12. Confidentiality: Protection of confidential information exchanged under the agreement
13. General Provisions: Standard boilerplate clauses including governing law, notices, and amendment procedures
1. Intellectual Property: Required when management services involve creation or use of intellectual property
2. Data Protection: Needed when services involve processing of personal or sensitive data
3. Force Majeure: Optional clause for circumstances preventing service delivery
4. Service Level Agreement: Include when specific performance metrics are required
5. Dispute Resolution: Detailed dispute resolution procedures, optional if covered in General Provisions
6. Transfer Pricing Compliance: Detailed section required for international arrangements
7. Insurance: Include when specific insurance requirements are needed
8. Anti-Bribery and Corruption: Required for international arrangements or high-risk services
1. Schedule 1 - Services Description: Detailed listing and description of all management services covered
2. Schedule 2 - Fee Calculation Methodology: Detailed formula and examples of fee calculations
3. Schedule 3 - Service Levels: Performance metrics and service level requirements
4. Schedule 4 - Key Personnel: List of key personnel responsible for service delivery
5. Schedule 5 - Approved Subcontractors: List of pre-approved subcontractors if applicable
6. Appendix A - Cost Allocation Methodology: Detailed methodology for allocating costs between entities
7. Appendix B - Transfer Pricing Documentation: Required documentation for transfer pricing compliance
8. Appendix C - Report Templates: Standard templates for service reporting and invoicing
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