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Supplier Data Processing Agreement Template for Australia

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Key Requirements PROMPT example:

Supplier Data Processing Agreement

"I need a Supplier Data Processing Agreement under Australian law for our cloud services provider who will process customer data in both Australia and Singapore, with the agreement starting from March 2025 and including specific provisions for cross-border data transfers."

Document background
A Supplier Data Processing Agreement is essential when an organization engages a supplier to process personal information on its behalf. This document is specifically designed for use in Australia and ensures compliance with the Privacy Act 1988, Australian Privacy Principles (APPs), and the Notifiable Data Breaches scheme. It should be used whenever a supplier will have access to, store, or process personal information controlled by the organization. The agreement includes detailed provisions on data security, breach notification, audit rights, and data handling obligations. It is particularly important given the increasing focus on data protection and privacy compliance in Australia, and the significant penalties for privacy breaches. The document addresses both domestic and international data processing considerations, making it suitable for Australian businesses engaging local or overseas suppliers.
Suggested Sections

1. Parties: Identification of the data controller (organization) and data processor (supplier), including full legal names and registered addresses

2. Background: Context of the agreement, relationship between parties, and general purpose of the data processing activities

3. Definitions: Detailed definitions of key terms used throughout the agreement, including 'Personal Information', 'Processing', 'Data Breach', and other relevant terms

4. Scope and Purpose of Processing: Detailed description of the authorized data processing activities, types of personal information involved, and permitted purposes

5. Obligations of the Processor: Core responsibilities of the supplier including processing only on documented instructions, maintaining confidentiality, and implementing security measures

6. Security Requirements: Specific technical and organizational measures required to ensure appropriate security of personal information

7. Sub-processing: Conditions and requirements for engaging sub-processors, including approval processes and flow-down obligations

8. Data Breach Notification: Procedures and timeframes for reporting data breaches, including obligations under the Notifiable Data Breaches scheme

9. Audit Rights: Controller's rights to audit the processor's compliance and processor's obligations to provide information and assistance

10. Data Subject Rights: Processor's obligations to assist the controller in responding to data subject requests and ensuring data subject rights

11. Term and Termination: Duration of the agreement, termination circumstances, and data handling obligations upon termination

12. Return or Destruction of Data: Requirements for handling personal information after contract termination or upon controller's request

13. Liability and Indemnities: Allocation of liability between parties and indemnification obligations

14. General Provisions: Standard contractual provisions including governing law, jurisdiction, and entire agreement

Optional Sections

1. Cross-border Data Transfers: Required when personal information will be transferred outside Australia, detailing compliance with APP 8 and other international transfer requirements

2. Specialized Processing Activities: Additional provisions for specific types of processing such as direct marketing or automated decision-making

3. Industry-Specific Requirements: Additional provisions for regulated industries such as healthcare or financial services

4. Data Protection Impact Assessment: Procedures for conducting DPIAs when required for high-risk processing activities

5. Business Continuity and Disaster Recovery: Detailed requirements for ensuring continuous availability and recovery of personal information

6. Insurance Requirements: Specific insurance obligations for the processor, including cyber liability coverage

Suggested Schedules

1. Schedule 1 - Processing Activities: Detailed description of processing activities, including categories of data subjects, types of personal information, and processing purposes

2. Schedule 2 - Security Measures: Technical and organizational security measures to be implemented by the processor

3. Schedule 3 - Approved Sub-processors: List of pre-approved sub-processors and their processing activities

4. Schedule 4 - Data Breach Response Plan: Detailed procedures for identifying, responding to, and reporting data breaches

5. Schedule 5 - Service Levels: Performance metrics and service levels for data processing activities

6. Appendix A - Contact Details: Key contacts for both parties for operational, security, and breach notification purposes

7. Appendix B - Data Transfer Mechanisms: Details of mechanisms used for any cross-border data transfers

8. Appendix C - Audit Requirements: Specific procedures and requirements for conducting compliance audits

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































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Relevant Industries

Technology and Software

Healthcare and Medical Services

Financial Services

Professional Services

Retail and E-commerce

Education

Telecommunications

Manufacturing

Government and Public Sector

Insurance

Marketing and Advertising

Transportation and Logistics

Energy and Utilities

Hospitality and Tourism

Relevant Teams

Legal

Compliance

Information Security

IT

Procurement

Risk Management

Information Governance

Privacy

Operations

Vendor Management

Data Protection

Commercial

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Chief Information Security Officer

Privacy Counsel

Legal Counsel

Compliance Manager

IT Security Manager

Procurement Manager

Vendor Management Officer

Risk Manager

Information Governance Manager

Privacy Manager

Chief Technology Officer

Operations Director

Commercial Manager

Contract Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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