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Access Agreement (Real Estate) Template for Canada

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Key Requirements PROMPT example:

Access Agreement (Real Estate)

"I need a Real Estate Access Agreement for my building maintenance company to access a commercial office tower in Toronto, allowing our team to perform regular HVAC maintenance during business hours starting January 2025, with provisions for emergency after-hours access."

Document background
The Access Agreement (Real Estate) is a fundamental document in Canadian property management and real estate operations, used when temporary or ongoing access to a property is required by parties other than the owner or primary occupant. This agreement type is essential for managing liability, ensuring security, and maintaining proper control over property access while facilitating necessary business operations. The document encompasses critical elements including access rights, duration, permitted activities, safety protocols, and insurance requirements, all aligned with Canadian federal and provincial property laws. It's particularly relevant in situations involving contractor work, utility maintenance, research activities, or service provision where external parties need structured access to private or commercial property.
Suggested Sections

1. Parties: Identification of the property owner/occupier (Grantor) and the party seeking access (Grantee)

2. Background: Context of the agreement, including property description and general purpose of access

3. Definitions: Key terms used throughout the agreement including 'Access Period', 'Permitted Use', 'Access Areas', etc.

4. Grant of Access: Specific details of the access rights being granted, including scope and purpose

5. Access Period: Duration of access rights, including start/end dates and times

6. Permitted Use: Detailed description of allowed activities during access

7. Access Conditions: Requirements and conditions for accessing the property, including security protocols and notice requirements

8. Safety and Compliance: Safety requirements and compliance with applicable laws and regulations

9. Insurance and Liability: Insurance requirements and allocation of liability risks

10. Indemnification: Indemnification obligations of the accessing party

11. Termination: Circumstances and process for terminating access rights

12. General Provisions: Standard legal provisions including notices, governing law, and entire agreement

Optional Sections

1. Security Deposit: Required when access might risk property damage or when valuable assets are involved

2. Environmental Protection: Needed when access activities could impact environmental conditions

3. Confidentiality: Required when accessing party may be exposed to confidential information

4. Equipment and Materials: Necessary when accessing party needs to bring equipment or materials onto property

5. Utilities and Services: Required when accessing party needs use of property utilities

6. Emergency Procedures: Important for high-risk activities or sensitive facilities

7. Subletting and Assignment: Needed when there's possibility of third-party involvement

8. Restoration Obligations: Required when access might alter property condition

Suggested Schedules

1. Schedule A - Property Description: Detailed description of the property and specific areas subject to access

2. Schedule B - Access Times and Dates: Detailed schedule of permitted access periods

3. Schedule C - Insurance Requirements: Specific insurance types and coverage amounts required

4. Schedule D - Safety Protocols: Detailed safety procedures and requirements

5. Schedule E - Access Personnel: List of authorized personnel permitted to access the property

6. Schedule F - Equipment List: Inventory of permitted equipment and materials

7. Appendix 1 - Site Plan: Visual representation of access areas and routes

8. Appendix 2 - Contact Information: Emergency contacts and key personnel information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


































Clauses

























Relevant Industries

Real Estate

Construction

Property Management

Facilities Management

Utilities

Research and Development

Government Services

Commercial Property

Industrial Property

Residential Property

Infrastructure

Telecommunications

Relevant Teams

Legal

Operations

Facilities Management

Property Management

Security

Risk Management

Maintenance

Project Management

Asset Management

Compliance

Administration

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Operations Director

Maintenance Supervisor

Security Manager

Risk Manager

Legal Counsel

Contract Administrator

Project Manager

Site Supervisor

Asset Manager

Building Services Manager

Compliance Officer

Property Administrator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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