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Shared Access Agreement
"I need a Shared Access Agreement for a multi-tenant office building in Toronto, where three technology companies will share common areas, meeting rooms, and parking facilities starting March 1, 2025, with specific provisions for 24/7 access and shared utilities billing."
1. Parties: Identification of all parties to the agreement, including legal names and addresses
2. Background: Context of the agreement, including property details and purpose of the shared access arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Grant of Access: Specific rights being granted, including areas of access and any restrictions
5. Term and Renewal: Duration of the agreement and conditions for renewal
6. Access Hours and Procedures: Specified times and protocols for accessing shared areas
7. Security and Access Control: Security measures, key/card management, and access protocols
8. Maintenance and Repairs: Responsibilities for maintaining shared areas and handling repairs
9. Cost Sharing: Financial arrangements for shared expenses and payment terms
10. Insurance and Liability: Insurance requirements and allocation of liability
11. Default and Remedies: Consequences of breach and available remedies
12. Termination: Conditions and procedures for terminating the agreement
13. General Provisions: Standard legal provisions including notices, amendments, and governing law
1. Utilities: Terms for shared utilities, when utilities are shared between parties
2. Equipment Use: Rules for shared equipment usage, when specific equipment is part of the shared access
3. Environmental Compliance: Environmental obligations, when shared areas involve environmental concerns
4. Intellectual Property: IP provisions, when shared access involves technology or proprietary systems
5. Emergency Procedures: Specific emergency protocols, when complex safety procedures are required
6. Alterations: Terms for making changes to shared spaces, when modifications might be needed
7. Subletting/Assignment: Terms for transferring rights, when transfer of access rights might be needed
8. Dispute Resolution: Detailed dispute resolution procedures, when parties want specific conflict resolution mechanisms
1. Schedule A - Property Description: Detailed description and/or plans of the shared areas and access points
2. Schedule B - Access Hours: Detailed schedule of access times for different areas or parties
3. Schedule C - Fee Schedule: Detailed breakdown of all shared costs and payment arrangements
4. Schedule D - Maintenance Schedule: Detailed maintenance responsibilities and schedules
5. Schedule E - Security Protocols: Detailed security procedures and emergency contact information
6. Schedule F - Insurance Requirements: Specific insurance requirements and coverage details
7. Appendix 1 - Site Plans: Technical drawings and plans of the shared areas
8. Appendix 2 - Access Control Systems: Technical specifications for access control systems and procedures
Authors
Commercial Real Estate
Office Space Management
Industrial Manufacturing
Telecommunications
Data Centers
Healthcare Facilities
Educational Institutions
Retail
Logistics and Warehousing
Research and Development
Shared Workspace Providers
Infrastructure and Utilities
Legal
Facilities Management
Operations
Real Estate
Risk and Compliance
Security
Administrative Services
Property Management
Infrastructure Management
Contract Management
Facility Manager
Property Manager
Operations Director
Legal Counsel
Real Estate Manager
Building Services Coordinator
Security Manager
Asset Manager
Infrastructure Coordinator
Compliance Officer
Risk Manager
Space Planning Manager
Building Operations Supervisor
Contract Administrator
Property Administrator
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