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Collection Demand Letter Template for Canada

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Key Requirements PROMPT example:

Collection Demand Letter

"I need a Collection Demand Letter for an overdue invoice of $25,000 from a commercial construction project, with a final payment deadline of March 15, 2025, including the option for a payment plan and a note about our existing business relationship."

Document background
The Collection Demand Letter is a critical business document used when formal attempts to collect an outstanding debt are necessary. It serves as a final written notice before potential legal action and is often required as evidence in legal proceedings. In the Canadian legal framework, this document must comply with both federal and provincial regulations governing debt collection practices, including proper identification of the debt, accurate calculation of amounts owing, and appropriate communication of payment terms. The Collection Demand Letter should be used after initial collection attempts have been unsuccessful and before initiating legal proceedings, typically including details of the original debt, current amount owing including any interest or additional charges, payment deadline, and consequences of non-payment.
Suggested Sections

1. Sender Information: Full legal name, address, and contact information of the creditor or collection agency

2. Date: Current date of the demand letter

3. Recipient Information: Debtor's full legal name and current address

4. Re: Line: Brief subject line identifying the debt or account number

5. Debt Details: Clear statement of the total amount owed, including principal, interest, and any additional charges

6. Payment History: Brief summary of the debt's origin and any previous payments made

7. Demand for Payment: Clear statement of the amount required and the payment deadline

8. Payment Instructions: Specific details on how and where to make the payment

9. Legal Consequences: Statement of potential legal action if payment is not received by the deadline

10. Closing: Professional closing with contact information for questions or payment arrangements

Optional Sections

1. Interest Calculation: Detailed breakdown of how interest has been calculated, used when significant interest has accrued

2. Previous Communications: Reference to prior collection attempts, used when multiple notices have been sent

3. Settlement Offer: Proposed settlement amount if creditor is willing to accept less than full amount

4. Payment Plan Options: Suggested payment plan alternatives, used when creditor is willing to accept installment payments

5. Dispute Rights: Information about the debtor's right to dispute the debt, required in some jurisdictions

6. Without Prejudice: Legal disclaimer indicating the letter cannot be used as evidence in court, used in settlement negotiations

Suggested Schedules

1. Original Agreement: Copy of the contract or agreement that created the debt

2. Statement of Account: Detailed statement showing all charges, payments, and current balance

3. Payment History Report: Chronological record of all payments and charges

4. Interest Calculation Schedule: Detailed breakdown of interest calculations and charges

5. Proof of Debt Assignment: Documentation showing transfer of debt ownership, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
























Clauses

















Relevant Industries

Financial Services

Banking

Retail

Professional Services

Healthcare

Construction

Manufacturing

Real Estate

Telecommunications

Utilities

Education

Insurance

Business Services

Wholesale Trade

Relevant Teams

Legal

Finance

Collections

Accounts Receivable

Credit Control

Risk Management

Treasury

Commercial Operations

Compliance

Relevant Roles

Credit Manager

Collections Specialist

Accounts Receivable Manager

Financial Controller

Credit Controller

Legal Counsel

Collections Manager

Finance Director

Accounts Receivable Clerk

Credit Analyst

Treasury Manager

Risk Manager

Debt Recovery Officer

Commercial Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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