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Commissioned Data Processing Agreement Template for Canada

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Key Requirements PROMPT example:

Commissioned Data Processing Agreement

"I need a Commissioned Data Processing Agreement for my software company based in Ontario that will be outsourcing cloud storage services to a provider in British Columbia, with specific provisions for handling sensitive customer data and health information starting March 2025."

Document background
The Commissioned Data Processing Agreement is a crucial document required whenever an organization (Data Controller) engages a service provider (Data Processor) to process personal information on its behalf in Canada. This agreement is essential for compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws, which require organizations to ensure appropriate safeguards when transferring personal information to third parties for processing. The agreement must address specific requirements under Canadian privacy law, including security measures, confidentiality obligations, cross-border transfer restrictions, and breach notification procedures. It is particularly important given the increasing outsourcing of data processing activities and the need to maintain control over personal information throughout its lifecycle.
Suggested Sections

1. Parties: Identification of the Data Controller and Data Processor, including full legal names and addresses

2. Background: Context of the agreement, relationship between parties, and purpose of the data processing activities

3. Definitions: Definitions of key terms used throughout the agreement, including 'Personal Information', 'Processing', 'Data Subject', 'Security Breach', etc.

4. Scope and Purpose of Processing: Detailed description of the processing activities, types of data involved, and purposes for which data may be processed

5. Obligations of the Data Controller: Responsibilities of the data controller, including providing lawful instructions and ensuring legal basis for processing

6. Obligations of the Data Processor: Core responsibilities of the processor, including processing only on documented instructions, maintaining confidentiality, and implementing security measures

7. Security Measures: Technical and organizational security measures required to protect personal information

8. Sub-processing: Conditions and requirements for engaging sub-processors, including approval process and obligations

9. Data Subject Rights: Procedures for handling data subject requests and processor's assistance obligations

10. Data Breach Notification: Procedures and timeframes for reporting and handling personal data breaches

11. Audit Rights: Controller's rights to audit processor's compliance and processor's obligations to demonstrate compliance

12. Cross-border Transfers: Rules and safeguards for transferring data outside of Canada

13. Term and Termination: Duration of the agreement, termination conditions, and data deletion/return obligations

14. Liability and Indemnification: Allocation of liability and indemnification obligations between parties

15. General Provisions: Standard contractual clauses including governing law, jurisdiction, amendments, and notices

Optional Sections

1. Insurance Requirements: Specific insurance obligations for data processing activities, recommended when processing sensitive or high-risk data

2. Business Continuity: Requirements for business continuity and disaster recovery, important for critical processing activities

3. Performance Metrics: Service levels and performance standards, relevant when specific processing performance requirements exist

4. Special Categories of Data: Additional provisions for processing sensitive data categories, required when handling health, biometric, or other sensitive data

5. Data Protection Impact Assessment: Requirements for conducting DPIAs, necessary when processing involves high risk to individuals

6. Fees and Payment: Payment terms and fee structure, needed when processing services are provided for compensation

Suggested Schedules

1. Schedule A - Processing Activities: Detailed description of processing activities, including data categories, purposes, and duration

2. Schedule B - Security Measures: Specific technical and organizational security measures to be implemented

3. Schedule C - Approved Sub-processors: List of pre-approved sub-processors and their processing activities

4. Schedule D - Service Levels: Detailed service level requirements and performance metrics

5. Schedule E - Data Transfer Mechanisms: Specific mechanisms and safeguards for international data transfers

6. Schedule F - Fee Schedule: Detailed breakdown of fees and payment terms for processing services

7. Appendix 1 - Technical Requirements: Technical specifications and requirements for data processing systems

8. Appendix 2 - Contact Details: Key contacts for both parties for various purposes (technical, legal, breach notification)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




































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Relevant Industries

Technology and Software

Healthcare

Financial Services

E-commerce

Professional Services

Cloud Computing

Marketing and Advertising

Telecommunications

Education

Insurance

Market Research

Human Resources

Manufacturing

Retail

Logistics and Transportation

Relevant Teams

Legal

Privacy

Compliance

Information Security

Information Technology

Procurement

Risk Management

Operations

Data Governance

Information Governance

Contract Management

Business Development

Project Management

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

IT Director

Chief Information Officer

Chief Technology Officer

Privacy Analyst

Contract Manager

Procurement Manager

Risk Manager

Operations Director

Business Development Manager

Project Manager

Information Governance Manager

Chief Legal Officer

Chief Compliance Officer

Privacy Consultant

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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