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The Email and Internet Usage Policy serves as a crucial governance document for organizations operating in Canada, establishing clear guidelines for the appropriate use of electronic communications and internet resources in the workplace. This policy has become essential due to the increasing reliance on digital communications and the need to protect both employer and employee interests while maintaining compliance with Canadian privacy laws, anti-spam legislation, and cybersecurity requirements. The policy addresses various aspects including acceptable use, security measures, privacy considerations, and enforcement procedures, while accounting for both business and limited personal use of company systems. It is designed to be implemented across all organizational levels and should be regularly reviewed and updated to reflect changes in technology and legislation.

1. Purpose and Scope: Explains the objectives of the policy and defines who it applies to within the organization

2. Definitions: Defines key terms used throughout the policy including 'electronic communications', 'company systems', 'prohibited content', etc.

3. General Principles: Outlines the fundamental principles of acceptable email and internet usage in the workplace

4. Acceptable Use: Details permitted uses of email and internet systems during work hours and for business purposes

5. Prohibited Activities: Clearly lists and describes activities that are strictly forbidden when using company email and internet resources

6. Privacy and Monitoring: Explains the company's right to monitor communications and how employee privacy is handled

7. Security Requirements: Specifies security measures employees must follow, including password policies and data protection

8. Personal Use Guidelines: Defines limits and conditions for personal use of company email and internet systems

9. Email Etiquette and Professional Standards: Sets standards for professional communication and proper email usage

10. Data Protection and Confidentiality: Outlines requirements for handling sensitive information and maintaining confidentiality

11. Compliance and Enforcement: Details consequences of policy violations and enforcement procedures

12. Policy Review and Updates: Specifies how and when the policy will be reviewed and updated