tiktok³ÉÈË°æ

All Countries
Corporate Governance
Minutes Of Extraordinary General Meeting

Minutes Of Extraordinary General Meeting Template for Canada

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Minutes Of Extraordinary General Meeting

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Minutes Of Extraordinary General Meeting

"I need Minutes of Extraordinary General Meeting for a Canadian technology company's EGM scheduled for March 15, 2025, where shareholders will vote on a proposed merger with a US-based competitor and elect two new board members."

Celebrated by
Collaborations with
Investors
Document background
Minutes Of Extraordinary General Meeting are essential corporate documents required when companies need to address urgent or special matters that cannot wait until the next Annual General Meeting. These minutes must comply with Canadian federal and provincial corporate laws, documenting crucial decisions such as changes to company structure, major transactions, or amendments to company constitution. The document serves as a legal record of the meeting proceedings, including attendance, quorum confirmation, voting results, and resolutions passed. It's particularly important for corporate governance and regulatory compliance, often needed for filing with regulatory bodies or as evidence in legal proceedings. The minutes must accurately reflect all material discussions and decisions made during the EGM, serving as the official historical record of significant corporate actions.
Suggested Sections

1. Meeting Details: Date, time, location, and type of meeting (Extraordinary General Meeting)

2. Company Information: Full legal name of company, registration number, and registered office

3. Attendance: List of present members/shareholders, directors, and other attendees including corporate representatives and proxies

4. Chairperson and Secretary: Identification of meeting chairperson and appointed secretary

5. Notice and Quorum: Confirmation that proper notice was given and quorum requirements were met

6. Purpose of Meeting: Statement of the specific purpose(s) for calling the extraordinary general meeting

7. Resolutions Presented: Full text of all resolutions presented at the meeting

8. Voting Results: Detailed results of voting on each resolution, including numbers for/against and abstentions

9. Close of Meeting: Time of meeting conclusion and chairperson's signature

10. Authentication: Signature section for chairperson and secretary to certify the minutes as true record

Optional Sections

1. Preliminary Discussions: Record of any substantial discussions preceding the formal resolutions, used when significant debates or presentations occurred

2. Questions and Answers: Documentation of Q&A session if shareholders raised significant queries

3. Objections: Record of any formal objections raised, included when shareholders register specific objections

4. Adjournments: Details of any adjournments during the meeting, included if meeting was temporarily suspended

5. Special Business: Detailed discussion of special business items requiring explanatory notes

6. Declaration of Interests: Record of any interests declared by directors, included when relevant to meeting agenda

Suggested Schedules

1. Attendance Register: Detailed list of all attendees including proxies and corporate representatives

2. Proxy Forms: Copies of valid proxy forms submitted for the meeting

3. Supporting Documents: Any documents presented or referenced during the meeting (e.g., financial statements, valuations)

4. Presentation Materials: Copies of any presentations or materials shown during the meeting

5. Notice of Meeting: Copy of the original notice calling the extraordinary general meeting

6. Voting Records: Detailed voting tallies and scrutineer reports if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses
























Relevant Industries

Financial Services

Manufacturing

Technology

Healthcare

Retail

Energy

Mining

Real Estate

Telecommunications

Professional Services

Transportation

Agriculture

Construction

Education

Non-Profit Organizations

Relevant Teams

Legal

Corporate Secretariat

Board of Directors

Executive Leadership

Compliance

Shareholder Relations

Corporate Governance

Regulatory Affairs

Administrative Support

Corporate Communications

Relevant Roles

Corporate Secretary

Legal Counsel

Compliance Officer

Board Secretary

Chief Executive Officer

Chief Financial Officer

Corporate Governance Officer

Director of Legal Affairs

Company Director

Board Chairman

Shareholder Relations Manager

Corporate Communications Director

Regulatory Affairs Manager

General Counsel

Executive Assistant to CEO

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Minutes Of Annual Meeting Of Shareholders

Official record of a Canadian corporation's annual shareholder meeting proceedings, documenting key decisions and compliance with corporate law requirements.

find out more

Minutes Of The Annual General Meeting Of Shareholders

Official record of proceedings and decisions made at a company's Annual General Meeting of Shareholders under Canadian corporate law.

find out more

Minutes Of Extraordinary General Meeting

Official record of an Extraordinary General Meeting proceedings under Canadian corporate law, documenting special resolutions and voting outcomes.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.