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Minutes Of Extraordinary General Meeting are essential corporate documents required under Irish law when companies need to make significant decisions outside their Annual General Meetings. These minutes document special meetings called to address urgent matters such as changes to the company constitution, major corporate transactions, changes in directorship, or other significant corporate actions requiring shareholder approval. Required by the Companies Act 2014, these minutes must accurately record all proceedings, including attendance, quorum confirmation, resolutions proposed and passed, and voting results. The document serves as a legal record that can be inspected by shareholders, submitted to regulatory authorities, and used as evidence of corporate decision-making in legal proceedings.

1. Meeting Details: Date, time, location of the meeting, and company identification details

2. Attendance: List of attendees, including directors, shareholders, company secretary, and any professional advisors present

3. Chairperson: Confirmation of who chaired the meeting and their appointment process if relevant

4. Quorum: Confirmation that a valid quorum was present as per company constitution requirements

5. Notice: Confirmation that proper notice was given or waived, with reference to notice period

6. Purpose of Meeting: Clear statement of the meeting's purpose and agenda items

7. Resolutions Proposed: Detailed description of each resolution proposed

8. Discussion: Brief summary of any material discussions or questions raised

9. Voting Results: Results of voting on each resolution, including numbers for, against, and abstentions

10. Close of Meeting: Time of meeting conclusion and any closing remarks

11. Authentication: Signature section for chairperson to approve the minutes