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Payment Terms Agreement Template for Canada

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Key Requirements PROMPT example:

Payment Terms Agreement

"I need a Payment Terms Agreement for my software company based in Ontario, establishing monthly subscription payment terms with a 30-day payment window and provisions for electronic payments only, including specific clauses for late payment penalties and automatic payment processing."

Document background
The Payment Terms Agreement is essential for businesses operating in Canada that need to establish clear, legally-binding payment arrangements with their commercial partners. This document is typically used when parties require a formal structure for recurring payments, need to define specific payment terms, or want to establish clear consequences for late payments. It incorporates relevant Canadian federal and provincial legislation, including the Interest Act and provincial commercial laws, making it suitable for both domestic and international transactions involving Canadian entities. The agreement addresses key aspects such as payment scheduling, accepted payment methods, currency considerations, and dispute resolution procedures, while ensuring compliance with Canadian banking and commercial regulations.
Suggested Sections

1. Parties: Identification of all parties to the agreement, including legal names, addresses, and registration numbers

2. Background: Context of the agreement and the business relationship between the parties

3. Definitions: Definitions of key terms used throughout the agreement

4. Payment Terms: Core payment obligations, including amounts, currencies, and payment deadlines

5. Payment Methods: Accepted methods of payment and processing procedures

6. Invoicing Requirements: Invoice format, content requirements, and submission procedures

7. Late Payment Consequences: Interest charges, penalties, and other consequences of late or missed payments

8. Dispute Resolution: Procedures for handling payment disputes and discrepancies

9. Term and Termination: Duration of the agreement and conditions for termination

10. Governing Law: Specification of Canadian law as governing law and jurisdiction

11. General Provisions: Standard boilerplate clauses including entire agreement, amendments, and notices

Optional Sections

1. Credit Terms: Include when offering credit facilities or specific credit arrangements

2. International Payments: Include for cross-border transactions, covering exchange rates and international transfer procedures

3. Security Interests: Include when payment obligations are secured by assets or guarantees

4. Volume Discounts: Include when offering discounts based on payment volume or frequency

5. Early Payment Incentives: Include when offering discounts for early payment

6. Tax Provisions: Include detailed tax handling procedures when dealing with complex tax situations

7. Force Majeure: Include when needed to address payment obligations during unforeseen circumstances

8. Electronic Payment Systems: Include when implementing specific electronic payment platforms or systems

Suggested Schedules

1. Schedule A - Payment Schedule: Detailed timeline of payment obligations and amounts

2. Schedule B - Rate Card: Pricing details and rate information

3. Schedule C - Approved Payment Methods: Detailed procedures for each accepted payment method

4. Schedule D - Invoice Template: Standard invoice format and required information

5. Appendix 1 - Late Payment Interest Calculation: Detailed method for calculating late payment interest

6. Appendix 2 - Contact Information: List of key contacts for payment processing and dispute resolution

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































Clauses






























Relevant Industries

Financial Services

Retail

Manufacturing

Technology

Professional Services

Construction

Healthcare

Education

Telecommunications

Wholesale Distribution

E-commerce

Real Estate

Consulting Services

Transportation and Logistics

Relevant Teams

Finance

Legal

Accounts Receivable

Accounts Payable

Treasury

Commercial Operations

Procurement

Credit Control

Risk Management

Collections

Contract Administration

Relevant Roles

Chief Financial Officer

Finance Manager

Accounts Receivable Manager

Accounts Payable Manager

Commercial Director

Treasury Manager

Credit Controller

Financial Controller

Business Development Manager

Contract Manager

Legal Counsel

Procurement Manager

Operations Director

Risk Manager

Collections Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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