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Payment Terms Agreement
"I need a Payment Terms Agreement for my software company based in Ontario, establishing monthly subscription payment terms with a 30-day payment window and provisions for electronic payments only, including specific clauses for late payment penalties and automatic payment processing."
1. Parties: Identification of all parties to the agreement, including legal names, addresses, and registration numbers
2. Background: Context of the agreement and the business relationship between the parties
3. Definitions: Definitions of key terms used throughout the agreement
4. Payment Terms: Core payment obligations, including amounts, currencies, and payment deadlines
5. Payment Methods: Accepted methods of payment and processing procedures
6. Invoicing Requirements: Invoice format, content requirements, and submission procedures
7. Late Payment Consequences: Interest charges, penalties, and other consequences of late or missed payments
8. Dispute Resolution: Procedures for handling payment disputes and discrepancies
9. Term and Termination: Duration of the agreement and conditions for termination
10. Governing Law: Specification of Canadian law as governing law and jurisdiction
11. General Provisions: Standard boilerplate clauses including entire agreement, amendments, and notices
1. Credit Terms: Include when offering credit facilities or specific credit arrangements
2. International Payments: Include for cross-border transactions, covering exchange rates and international transfer procedures
3. Security Interests: Include when payment obligations are secured by assets or guarantees
4. Volume Discounts: Include when offering discounts based on payment volume or frequency
5. Early Payment Incentives: Include when offering discounts for early payment
6. Tax Provisions: Include detailed tax handling procedures when dealing with complex tax situations
7. Force Majeure: Include when needed to address payment obligations during unforeseen circumstances
8. Electronic Payment Systems: Include when implementing specific electronic payment platforms or systems
1. Schedule A - Payment Schedule: Detailed timeline of payment obligations and amounts
2. Schedule B - Rate Card: Pricing details and rate information
3. Schedule C - Approved Payment Methods: Detailed procedures for each accepted payment method
4. Schedule D - Invoice Template: Standard invoice format and required information
5. Appendix 1 - Late Payment Interest Calculation: Detailed method for calculating late payment interest
6. Appendix 2 - Contact Information: List of key contacts for payment processing and dispute resolution
Authors
Financial Services
Retail
Manufacturing
Technology
Professional Services
Construction
Healthcare
Education
Telecommunications
Wholesale Distribution
E-commerce
Real Estate
Consulting Services
Transportation and Logistics
Finance
Legal
Accounts Receivable
Accounts Payable
Treasury
Commercial Operations
Procurement
Credit Control
Risk Management
Collections
Contract Administration
Chief Financial Officer
Finance Manager
Accounts Receivable Manager
Accounts Payable Manager
Commercial Director
Treasury Manager
Credit Controller
Financial Controller
Business Development Manager
Contract Manager
Legal Counsel
Procurement Manager
Operations Director
Risk Manager
Collections Manager
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