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Phishing Policy

Phishing Policy Template for Canada

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Key Requirements PROMPT example:

Phishing Policy

"I need a Phishing Policy for a Canadian financial services company that complies with PIPEDA and OSFI guidelines, with specific emphasis on customer data protection and mandatory quarterly staff training requirements to be implemented by March 2025."

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Document background
This Phishing Policy is designed for organizations operating in Canada seeking to protect their information assets and comply with federal and provincial cybersecurity requirements. The policy becomes necessary as organizations face increasing sophisticated phishing threats and must meet obligations under PIPEDA, provincial privacy laws, and industry-specific regulations. This document addresses both technical and procedural aspects of phishing prevention, providing clear guidelines for all personnel while ensuring alignment with Canadian legal frameworks. The Phishing Policy is particularly crucial for organizations handling sensitive data, conducting online transactions, or operating in regulated industries, as it establishes standardized procedures for identifying, reporting, and responding to phishing attempts.
Suggested Sections

1. Purpose and Scope: Defines the objectives of the policy and its application scope, including who and what systems are covered

2. Definitions: Clear definitions of technical terms, types of phishing attacks, and key concepts used throughout the policy

3. Roles and Responsibilities: Outlines the responsibilities of employees, IT department, management, and security teams in preventing and responding to phishing attacks

4. Email and Communication Guidelines: Specific rules and best practices for handling suspicious emails, links, and attachments

5. Reporting Procedures: Step-by-step instructions for reporting suspected phishing attempts

6. Incident Response: Procedures to follow when a phishing attack is detected or suspected

7. Training Requirements: Mandatory security awareness training requirements and frequency

8. Compliance and Enforcement: Consequences of policy violations and enforcement measures

9. Policy Review and Updates: Frequency and process for reviewing and updating the policy

Optional Sections

1. Industry-Specific Compliance: Include for organizations in regulated industries like healthcare or finance, detailing specific regulatory requirements

2. Remote Work Considerations: Add for organizations with remote workers, including specific guidelines for off-site security

3. Third-Party Risk Management: Include when the organization regularly deals with third-party vendors or contractors

4. Social Media Guidelines: Add for organizations where social media phishing is a significant risk

5. Mobile Device Guidelines: Include when employees commonly use mobile devices for work communications

6. International Operations: Add for organizations operating across multiple jurisdictions

Suggested Schedules

1. Appendix A: Phishing Examples: Visual examples of common phishing attempts and red flags

2. Appendix B: Reporting Templates: Standard forms and templates for reporting suspected phishing attempts

3. Appendix C: Response Procedures: Detailed incident response procedures and workflows

4. Appendix D: Training Materials: Reference materials and guidelines for security awareness training

5. Schedule 1: Contact Information: List of key contacts for incident reporting and response

6. Schedule 2: System Requirements: Technical requirements and configurations for email security and filtering

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
















































Clauses


























Relevant Industries

Financial Services

Healthcare

Government

Education

Retail

Technology

Manufacturing

Professional Services

Telecommunications

Energy

Transportation

Non-profit

Insurance

Legal Services

Media and Entertainment

Relevant Teams

Information Technology

Information Security

Risk Management

Compliance

Legal

Human Resources

Training and Development

Communications

Operations

Executive Leadership

Help Desk

Internal Audit

Privacy

Data Protection

Incident Response

Relevant Roles

Chief Information Security Officer

IT Director

Compliance Officer

Security Manager

Risk Manager

Privacy Officer

IT Administrator

System Administrator

Network Engineer

Security Analyst

HR Manager

Department Manager

Executive Leadership

Training Coordinator

Legal Counsel

Data Protection Officer

Information Security Specialist

Cybersecurity Analyst

Help Desk Manager

Communications Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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