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Phishing Policy Template for United States

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Key Requirements PROMPT example:

Phishing Policy

"Need a comprehensive Phishing Policy for a multi-state healthcare provider with 5,000 employees, ensuring HIPAA compliance and including specific protocols for handling patient data security by March 2025."

Document background
The Phishing Policy serves as a critical component of an organization's cybersecurity framework, addressing one of the most common and dangerous cyber threats facing businesses today. This document is essential for organizations operating in the United States that need to protect sensitive information and maintain compliance with federal and state regulations. The policy provides comprehensive guidance on identifying phishing attempts, outlines response procedures, and establishes clear responsibilities for all stakeholders. It should be regularly reviewed and updated to address evolving threats and regulatory requirements.
Suggested Sections

1. Purpose and Scope: Defines the objectives and applicability of the policy

2. Definitions: Key terms used throughout the policy including types of phishing attacks, security measures, and technical terminology

3. Roles and Responsibilities: Defines who is responsible for various aspects of phishing prevention and response, including IT department, management, and employees

4. Phishing Prevention Measures: Details of technical and procedural controls to prevent phishing attacks

5. Incident Response Procedures: Steps to take when phishing attempts are detected, including containment and eradication procedures

6. Reporting Requirements: How and when to report phishing attempts, including internal and external reporting obligations

7. Training Requirements: Mandatory security awareness training requirements and frequency

8. Compliance and Enforcement: Consequences of policy violations and enforcement measures

Optional Sections

1. Industry-Specific Requirements: Additional requirements for specific regulated industries such as healthcare (HIPAA) or financial services (GLBA)

2. International Considerations: Additional requirements for international operations, including GDPR compliance and other international regulations

3. Third-Party Risk Management: Requirements for managing phishing risks related to third-party vendors and contractors

4. Remote Work Considerations: Specific provisions for managing phishing risks in remote work environments

Suggested Schedules

1. Appendix A - Phishing Response Flowchart: Visual representation of incident response procedures for phishing attempts

2. Appendix B - Incident Report Template: Standard form for reporting phishing attempts and tracking incident response

3. Appendix C - Examples of Phishing Attempts: Common phishing scenarios, red flags, and indicators to watch for

4. Appendix D - Contact List: Key contacts for incident response, reporting, and escalation procedures

5. Appendix E - Regulatory Requirements Reference: Summary of applicable laws, regulations, and compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Industries

CISA: Cybersecurity Information Sharing Act - Federal legislation that promotes the sharing of cyber threat information between private sector and government

CFAA: Computer Fraud and Abuse Act - Federal law that criminalizes unauthorized access to computers and networks

ECPA: Electronic Communications Privacy Act - Federal law governing the interception and monitoring of electronic communications

GLBA: Gramm-Leach-Bliley Act - Federal law requiring financial institutions to explain their information-sharing practices and protect sensitive data

HIPAA: Health Insurance Portability and Accountability Act - Federal law protecting sensitive patient health information from disclosure

State Breach Laws: Various state-specific laws requiring notification of data breaches to affected individuals and relevant authorities

SHIELD Act: New York State law requiring businesses to implement safeguards for the protection of private information

CCPA/CPRA: California Consumer Privacy Act and California Privacy Rights Act - Comprehensive state privacy laws protecting California residents' personal information

NIST Framework: National Institute of Standards and Technology Cybersecurity Framework - Guidelines for private sector cybersecurity

ISO 27001: International standard for information security management systems

CIS Controls: Center for Internet Security Controls - Set of actions for cyber defense

PCI DSS: Payment Card Industry Data Security Standard - Information security standard for organizations handling credit card data

FTC Guidelines: Federal Trade Commission guidelines on cybersecurity practices and consumer protection

SEC Guidance: Securities and Exchange Commission guidance on cybersecurity for public companies

GDPR: General Data Protection Regulation - EU law on data protection and privacy affecting organizations handling EU residents' data

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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