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Return To Work Full Duty Letter Template for Canada

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Key Requirements PROMPT example:

Return To Work Full Duty Letter

"I need a Return To Work Full Duty Letter for an employee returning from a 3-month medical leave to their software developer position on March 15, 2025, with specific mentions of remote work arrangements and updated security clearance requirements."

Document background
The Return To Work Full Duty Letter is a critical document used in Canadian workplaces when an employee returns to their regular duties after an absence. This document serves multiple purposes: it formally documents the employee's return date, confirms their ability to resume full duties, acknowledges any medical clearances received, and establishes clear expectations for both employer and employee. The letter must comply with various Canadian legislative requirements, including the Canada Labour Code, provincial employment standards, human rights legislation, and workplace safety regulations. It's particularly important for maintaining clear documentation for insurance purposes, workers' compensation claims, and human resources records. The letter should be issued when an employee has been cleared to return to their complete pre-absence duties without restrictions, whether following a medical leave, workplace injury, or other extended absence.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient's contact information

2. Subject Line: Clear indication that this is a Return to Work Full Duty Letter

3. Opening Statement: Confirmation of the employee's return to full duties and reference to any prior communications or medical clearance

4. Return Details: Specific date of return and confirmation of full duty status

5. Position Details: Confirmation of the position, department, and reporting relationship

6. Work Schedule: Confirmation of regular work hours and schedule

7. Compensation: Confirmation of salary/wage rate upon return

8. Closing Statement: Welcome back message and contact information for questions or concerns

9. Signature Block: Employer representative's signature, name, and title

Optional Sections

1. Medical Clearance Reference: Include when return follows medical leave and clearance documentation has been received

2. Benefits Status: Include if there are any changes or reinstatements to benefits upon return

3. Performance Expectations: Include if there are specific performance metrics or expectations to be acknowledged

4. Follow-up Schedule: Include if regular check-ins are required post-return

5. Accommodation Notes: Include if any temporary accommodations are still in place despite full duty status

6. Prior Restrictions Reference: Include if referencing previous modified duty arrangements that are now concluded

Suggested Schedules

1. Medical Clearance Form: Attached copy of healthcare provider's return to work clearance

2. Job Description: Current and complete job description confirming full duties

3. Return to Work Checklist: Checklist confirming all return to work requirements have been met

4. Employee Acknowledgment Form: Form for employee to sign acknowledging receipt and understanding of return terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Healthcare

Manufacturing

Construction

Retail

Financial Services

Technology

Education

Public Sector

Transportation

Mining

Hospitality

Professional Services

Telecommunications

Energy

Agriculture

Relevant Teams

Human Resources

Occupational Health and Safety

Risk Management

Legal

Employee Relations

Benefits Administration

Workforce Management

Disability Management

Compliance

Operations

Relevant Roles

HR Manager

HR Director

HR Business Partner

Benefits Administrator

Occupational Health and Safety Manager

Return to Work Coordinator

HR Specialist

Employee Relations Manager

Risk Management Director

Disability Management Specialist

Workers' Compensation Coordinator

HR Compliance Officer

Department Manager

Senior HR Administrator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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