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Work Permit Approval Letter

Work Permit Approval Letter Template for Canada

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Key Requirements PROMPT example:

Work Permit Approval Letter

"I need a Work Permit Approval Letter for a senior software developer from India, joining our Toronto tech startup for a two-year contract starting March 2025, with hybrid working arrangements and relocation assistance included."

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Document background
The Work Permit Approval Letter is a fundamental document in the Canadian immigration process, required when employers wish to hire foreign workers. This document serves as official confirmation of employment and supports the foreign worker's application for a Canadian work permit. It must comply with federal immigration laws, including the Immigration and Refugee Protection Act, and provincial employment standards. The letter contains essential information such as job details, salary, duration of employment, and working conditions. It may be used in conjunction with a Labour Market Impact Assessment (LMIA) or for LMIA-exempt positions. The document is particularly crucial for employers participating in various immigration programs such as the Temporary Foreign Worker Program (TFWP) or the International Mobility Program (IMP).
Suggested Sections

1. Letter Date and Reference Number: Current date and any internal reference numbers for tracking

2. Recipient Information: Full name and address of the foreign worker

3. Employer Information: Complete legal name of employer, address, and business registration number

4. Position Details: Job title, NOC code, and detailed description of job duties

5. Employment Terms: Salary, benefits, work location, and hours of work

6. Duration of Employment: Start date and length of employment contract

7. Working Conditions: Confirmation that working conditions meet provincial/federal requirements

8. Employer Declaration: Statement confirming the authenticity of the offer and compliance with immigration laws

9. Authorized Signature Block: Name, title, and signature of authorized company representative

Optional Sections

1. LMIA Details: Include when position requires a Labour Market Impact Assessment - reference number and details

2. Accommodation Details: Include if employer is providing or assisting with accommodation arrangements

3. Transportation Arrangements: Include if employer is providing transportation to/from work location

4. Training Commitments: Include if specific training will be provided to the worker

5. Language Requirements: Include when specific language proficiency levels are required for the position

6. Previous Employment Reference: Include for internal transfers or when referencing previous work permits

Suggested Schedules

1. Schedule A - Detailed Job Description: Comprehensive list of job duties, responsibilities, and requirements

2. Schedule B - Benefits Package: Detailed description of all benefits, insurance coverage, and additional perks

3. Schedule C - LMIA Support Documentation: Copies of LMIA approval and related documentation if applicable

4. Appendix 1 - Company Information: Additional information about the employer, including organization chart if relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Teams

Human Resources

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Relevant Roles

HR Director

Immigration Specialist

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