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Acceptance Internship Letter Template for Switzerland

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Key Requirements PROMPT example:

Acceptance Internship Letter

"I need an Acceptance Internship Letter under Swiss law for a 6-month software development internship starting March 1, 2025, including provisions for remote work and integration with our technical training program."

Document background
The Acceptance Internship Letter is a crucial document in the Swiss employment context, used when formally establishing an internship relationship between an organization and an intern. It serves as the primary document confirming the terms of the internship while ensuring compliance with Swiss employment regulations, including the Swiss Code of Obligations and Federal Labor Law. This document is typically issued after initial discussions and verbal agreement, but before the internship begins, providing both parties with clear written confirmation of the arrangement. The letter includes essential information about the position, working conditions, compensation, and other relevant terms, while also considering any educational institution requirements if the internship is part of an academic program. It's designed to protect both the employer's and intern's interests while maintaining compliance with Swiss employment standards.
Suggested Sections

1. Letterhead and Date: Company letterhead with full legal name, address, and current date

2. Recipient Details: Intern's full name and address

3. Subject Line: Clear indication that this is an internship acceptance letter

4. Salutation: Formal greeting to the intern

5. Acceptance Statement: Clear statement confirming the offer of internship and position

6. Key Terms: Essential internship details including start date, duration, department, and supervisor

7. Compensation: Details of salary/stipend, payment schedule, and any additional benefits

8. Working Hours: Specified working hours and schedule as per Swiss labor law

9. Location: Primary workplace location and any remote work arrangements

10. Closing: Formal conclusion with welcome message and next steps

11. Signature Block: Space for company representative signature and intern countersignature

Optional Sections

1. Educational Institution Reference: Include when internship is part of academic program or requires coordination with educational institution

2. Visa/Work Permit: Include for international interns requiring work authorization

3. Housing/Relocation: Include if company provides accommodation or relocation assistance

4. Confidentiality Statement: Include if intern will have access to sensitive information

5. Insurance Coverage: Include details of specific insurance arrangements if different from standard coverage

6. Training Program: Include if there is a structured training or development program

Suggested Schedules

1. Schedule A - Internship Description: Detailed description of internship role, responsibilities, and learning objectives

2. Schedule B - Company Policies: Key company policies and procedures applicable to interns

3. Schedule C - Required Documentation: List of documents required before starting (e.g., ID, certificates, insurance cards)

4. Appendix 1 - Benefits Summary: Overview of applicable benefits and insurance coverage

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Technology

Financial Services

Manufacturing

Pharmaceuticals

Healthcare

Education

Professional Services

Research & Development

Media & Communications

Hospitality & Tourism

Engineering

Non-Profit

Public Sector

Retail

Environmental Services

Relevant Teams

Human Resources

Legal

Recruitment

People Operations

Administration

Talent Management

Learning & Development

Personnel Administration

Employee Relations

Compliance

Relevant Roles

Human Resources Director

HR Manager

Talent Acquisition Manager

Legal Counsel

HR Business Partner

Recruitment Specialist

Department Manager

Training Coordinator

People Operations Manager

Internship Program Coordinator

Administrative Manager

Chief Human Resources Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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