The Acceptance Of Proposal Letter is a crucial document in Swiss business transactions that formally concludes the contract formation process. It is used when a party wishes to formally accept terms proposed in a business offer, creating a legally binding agreement under Swiss law. This document typically follows a period of business negotiations or receipt of a formal proposal and serves as documented evidence of acceptance. The letter must comply with Swiss legal requirements, particularly the Swiss Code of Obligations (OR/CO), regarding contract formation and should clearly reference the original proposal while unambiguously expressing acceptance of its terms. It's particularly important in business contexts where formal documentation of acceptance is required for legal certainty or corporate governance purposes.
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1. Sender's Details: Full name, title, company name, and address of the party sending the acceptance
2. Date: The formal date of acceptance
3. Recipient's Details: Full name, title, company name, and address of the party who made the original proposal
4. Reference Line: Clear reference to the original proposal including its date and any reference numbers
5. Formal Acceptance Statement: Clear and unambiguous statement of acceptance of the proposal's terms
6. Key Terms Confirmation: Brief restatement of critical terms being accepted (price, delivery dates, key obligations)
7. Next Steps: Clear indication of any immediate actions required or expected timeline
8. Signature Block: Space for authorized signature, name, and title of the accepting party
1. Conditions Precedent: Include if acceptance is subject to specific conditions that must be met
2. Modification Notes: Include if accepting with minor modifications (ensuring these don't constitute a counter-offer)
3. Performance Timeline: Include if establishing specific deadlines or milestones not detailed in original proposal
4. Contact Person Details: Include if designating specific person(s) for implementation or follow-up
5. Governing Law Statement: Include if need to explicitly confirm Swiss law governance
1. Original Proposal: Copy of the original proposal being accepted
2. Authorization Documentation: If required, proof of signatory's authority to accept the proposal
3. Specific Performance Terms: If applicable, detailed timeline or specific terms of performance
4. Supporting Documents: Any referenced documents that form part of the acceptance
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