The Request For Proposal Tender document is a critical procurement instrument used in Switzerland when organizations need to procure complex goods, services, or works through a competitive bidding process. It is particularly relevant for procurements above certain thresholds specified in Swiss procurement law and is designed to ensure compliance with both federal and cantonal procurement regulations. The document typically includes detailed specifications, evaluation criteria, submission requirements, and contractual terms, serving as the foundation for supplier selection and subsequent contract formation. Used extensively in both public and private sectors, it helps ensure transparency, equal treatment of bidders, and best value for money while adhering to Swiss legal requirements and international procurement standards.
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1. 1. Introduction: Overview of the contracting authority and purpose of the RFP
2. 2. Background: Context of the procurement and current situation
3. 3. Definitions and Interpretation: Key terms and their meanings used throughout the document
4. 4. Scope of Requirements: Detailed description of the goods/services being procured
5. 5. Tender Process and Timeline: Step-by-step procurement process and key dates
6. 6. Submission Requirements: Format, content, and delivery instructions for proposals
7. 7. Evaluation Criteria: Detailed criteria and methodology for proposal assessment
8. 8. Commercial Terms: Pricing requirements, payment terms, and commercial conditions
9. 9. Legal Requirements: Regulatory compliance, insurance, and certification requirements
10. 10. Contract Terms: Key contractual terms that will govern the resulting agreement
11. 11. Communication Protocol: Rules for questions, clarifications, and communications during the tender process
1. Site Visit Requirements: Details of mandatory or optional site visits, used when physical inspection is relevant
2. Sustainability Requirements: Environmental and social responsibility criteria, used for projects with sustainability focus
3. Innovation Proposal: Section for alternative or innovative solutions, used when seeking creative approaches
4. Local Content Requirements: Local business participation criteria, used when promoting local economic development
5. Consortium Guidelines: Rules for joint ventures or consortia, used when allowing multiple parties to bid together
6. Transition Requirements: Handover and transition specifications, used for service contracts with incumbent providers
1. Schedule A - Technical Specifications: Detailed technical requirements and specifications
2. Schedule B - Pricing Templates: Standardized forms for submission of pricing information
3. Schedule C - Response Templates: Standard forms for technical and commercial responses
4. Schedule D - Draft Contract: Proposed contract terms and conditions
5. Schedule E - Compliance Declaration: Templates for legal and regulatory compliance statements
6. Schedule F - Reference Project Forms: Templates for submitting past project references
7. Appendix 1 - Site Plans and Drawings: Technical drawings and site information where applicable
8. Appendix 2 - Current Service Levels: Existing service metrics and requirements where relevant
9. Appendix 3 - Data Room Index: List of additional documentation available in the data room
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