Accounting Client Intake Form

Accounting Client Intake Form Template for Germany

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Key Requirements PROMPT example:

"I need an Accounting Client Intake Form for my medium-sized tech startup in Berlin that handles international transactions and uses cloud-based accounting software, with particular emphasis on GDPR compliance and digital service delivery."

Document background

The Accounting Client Intake Form is a crucial document used at the initiation of an accounting service relationship in Germany. It serves as a comprehensive information gathering tool that ensures compliance with German regulatory requirements, including the Money Laundering Act (GwG), Tax Consulting Act (StBerG), and EU GDPR. The form must be completed when engaging new accounting clients and includes detailed sections for client identification, business information, service requirements, and risk assessment. It helps accounting firms meet their legal obligations while gathering necessary information for service delivery. The document is designed to support both the accounting firm's due diligence requirements and the establishment of clear service parameters, incorporating specific German accounting and tax regulatory considerations.

Suggested Sections

1. Client Information: Basic contact details including legal name, business/trading names, legal form, registration numbers

2. Business Details: Information about the client's business including industry, size, turnover, fiscal year

3. Contact Persons: Details of key contacts, their roles, and authorization levels

4. Services Required: Checklist of accounting services needed (e.g., bookkeeping, tax returns, payroll)

5. Current Accounting System: Information about existing accounting software, processes, and documentation

6. Data Protection Declaration: GDPR-compliant declaration about data collection and processing

7. Identity Verification: Documentation requirements for AML compliance

8. Bank Details: Banking information and payment arrangements

9. Declarations: Client confirmations regarding accuracy of information and acceptance of terms

Optional Sections

1. International Business Activities: Additional section for clients with cross-border operations or international tax obligations

2. Group Structure: For clients that are part of a corporate group or have multiple related entities

3. Special Industry Requirements: Additional information for regulated industries or sectors with specific reporting requirements

4. Previous Accountant Information: Details of previous accounting service provider if applicable

5. Tax Authority Authorizations: Special authorizations for tax authority communications

6. Digital Service Access: Setup information for digital accounting platforms and client portals

Suggested Schedules

1. Service Schedule: Detailed list of specific accounting services requested with frequency and deadlines

2. Document Checklist: List of required documents for client onboarding and ongoing service

3. Fee Schedule: Overview of service fees and payment terms

4. Data Processing Agreement: GDPR-compliant agreement for processing personal and business data

5. Authorization Forms: Standard forms for tax authority and third-party authorizations

6. Risk Assessment Form: Internal risk assessment documentation as required by GwG

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Retail

Professional Services

Technology

Healthcare

Construction

Real Estate

Hospitality

Financial Services

Agriculture

Education

Non-Profit Organizations

Entertainment

Logistics

Energy

Relevant Teams

Accounting

Tax Advisory

Compliance

Risk Management

Client Relations

Legal

Operations

Quality Assurance

Business Development

Data Protection

Administrative Support

Document Management

Relevant Roles

Accountant

Tax Consultant

Compliance Officer

Risk Manager

Client Relationship Manager

Managing Partner

Data Protection Officer

Business Development Manager

Accounting Manager

Senior Tax Advisor

Legal Counsel

Operations Manager

Quality Assurance Specialist

Practice Manager

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