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The Employee Write-Up Letter is a critical human resources document used in German workplace settings to formally document employee misconduct, performance issues, or policy violations. This document serves multiple purposes: it creates an official record of the incident, communicates expectations clearly to the employee, and establishes a paper trail for potential future disciplinary actions. Under German labor law, such documentation must be carefully prepared to ensure compliance with various regulations, including the Works Constitution Act (BetrVG), Federal Data Protection Act (BDSG), and other relevant employment laws. The document should be objective, fact-based, and respectful of employee rights while clearly outlining the specific issues, expectations for improvement, and potential consequences of continued misconduct. In companies with works councils, proper consultation procedures must be followed when implementing disciplinary measures.

1. Header Information: Company letterhead, date, employee details including name, position, department, and employee ID

2. Incident Details: Specific description of the violation or behavior, including date, time, and location of the incident

3. Company Policy Reference: Citation of specific company policies, work rules, or procedures that were violated

4. Previous Warnings: Documentation of any previous related incidents or warnings, if applicable

5. Expected Behavior: Clear statement of expected conduct and performance standards

6. Consequences: Description of immediate consequences and potential future disciplinary actions if behavior continues

7. Improvement Plan: Specific actions required from the employee to correct the behavior