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The Internal Referral Letter is a crucial document in German business operations, used when an employee transfers between departments or roles within the same organization. This document type is essential for compliance with German labor law requirements and internal documentation needs. It provides formal written confirmation of the transfer, outlines any changes to employment terms, and ensures proper communication between all involved parties. The letter typically requires input from both the current and new department managers, HR representatives, and may need works council consultation as per German law. It serves as an official record of the transfer decision and terms, protecting both the employer's and employee's interests.

1. Letter Header: Company letterhead, date, and internal reference numbers

2. Recipient Details: Name, current position, and department of the employee

3. Subject Line: Clear indication that this is an internal referral/transfer letter

4. Current Position Reference: Brief description of the employee's current role and department

5. New Position Details: Specific information about the new role, department, and location

6. Transfer Date: Effective date of the internal transfer

7. Reporting Structure: Information about new supervisor and reporting relationships

8. Core Employment Terms: Confirmation of key terms that remain unchanged or specification of any changes

9. Transition Arrangements: Details about the handover process and transition period

10. Closing: Formal closing, including signature lines for relevant parties