The Event Speaker Agreement is essential for any organization hosting events with professional speakers in Germany. This document is crucial when engaging speakers for conferences, seminars, workshops, or corporate events under German jurisdiction. It ensures compliance with German legal requirements, including the German Civil Code (BGB), tax regulations, and GDPR requirements. The agreement covers critical aspects such as speaker fees, intellectual property rights, recording permissions, cancellation terms, and data protection. It's particularly important as it addresses specific German legal requirements for service contracts (Dienstvertrag) and includes necessary tax and social security considerations for both domestic and international speakers.
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1. Parties: Identification of the event organizer and the speaker, including full legal names, addresses, and tax identification numbers
2. Background: Brief context about the event and the purpose of engaging the speaker
3. Definitions: Key terms used throughout the agreement, including 'Event', 'Services', 'Materials', etc.
4. Scope of Services: Detailed description of the speaking engagement, including topic, duration, format, and any additional services
5. Event Details: Specific information about date, time, venue, and technical requirements
6. Speaker's Obligations: Speaker's commitments regarding preparation, delivery, and professional conduct
7. Organizer's Obligations: Organizer's commitments regarding venue, equipment, support, and other arrangements
8. Fees and Payment: Compensation details, payment schedule, expenses, and tax considerations
9. Intellectual Property Rights: Ownership and usage rights for presentation materials and recordings
10. Confidentiality: Protection of confidential information shared between parties
11. Data Protection: GDPR compliance and handling of personal data
12. Cancellation and Postponement: Terms for cancellation or rescheduling by either party
13. Liability and Insurance: Limitation of liability, indemnification, and insurance requirements
14. Term and Termination: Duration of the agreement and termination provisions
15. Governing Law and Jurisdiction: Specification of German law application and jurisdiction
16. General Provisions: Standard boilerplate clauses including severability, entire agreement, and amendments
1. Marketing and Promotion: Terms regarding use of speaker's name, image, and biography in event promotion
2. Travel and Accommodation: Include when organizer is responsible for speaker's travel arrangements
3. Recording Rights: Include when event will be recorded or livestreamed
4. Non-Competition: Include when speaker should not speak at competing events for a specific period
5. Virtual Event Provisions: Include for online or hybrid events, covering technical requirements and contingencies
6. Translation Services: Include when presentation will be translated or interpretation services are needed
7. Meet and Greet: Include when speaker is required to participate in audience interaction sessions
8. Work Permit Requirements: Include for international speakers requiring German work authorization
1. Schedule 1 - Event Details: Detailed specifications of the event, including timing, venue, and technical requirements
2. Schedule 2 - Fee Schedule: Breakdown of fees, expenses, and payment terms
3. Schedule 3 - Technical Requirements: Specific technical and audio-visual requirements for the presentation
4. Schedule 4 - Marketing Materials: Approved biography, photographs, and promotional content
5. Appendix A - Data Processing Agreement: GDPR-compliant data processing terms if required
6. Appendix B - Insurance Requirements: Detailed insurance coverage requirements and specifications
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