House Rent Declaration Form

House Rent Declaration Form Template for Germany

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Key Requirements PROMPT example:

"I need a House Rent Declaration Form for a furnished two-bedroom apartment in Munich that will be rented to two international students starting March 1, 2025, including special provisions for shared utilities and a clause allowing short-term tenancy for one year with possible extension."

Document background

The House Rent Declaration Form is a crucial document in German residential tenancy, designed to establish and formalize the rental relationship between landlords and tenants. This document is required whenever a residential property is leased in Germany and must comply with the strict requirements of German tenancy law, particularly the German Civil Code (BGB) and various regional regulations. The form serves multiple purposes: it protects both parties' rights, ensures legal compliance, and provides a clear framework for the rental relationship. The document must include specific details about the property, rental terms, and obligations, while adhering to Germany's tenant-friendly legal system. It's particularly important to note that a properly structured House Rent Declaration Form helps prevent future disputes and ensures that all aspects of the rental agreement are clearly documented and legally enforceable.

Suggested Sections

1. Parties (Vertragsparteien): Identification and contact details of landlord(s) and tenant(s)

2. Background (Vorbemerkung): Brief context of the rental agreement and property overview

3. Definitions (Begriffsbestimmungen): Key terms used throughout the agreement

4. Rental Property Details (Mietobjekt): Detailed description of the rental property, including address, size, and included spaces

5. Rental Period (Mietzeit): Term of the rental agreement, whether fixed-term or indefinite

6. Rent and Deposits (Miete und Kaution): Base rent amount, security deposit, and payment terms

7. Operating Costs (Betriebskosten): Breakdown of additional costs and utilities, including heating and water

8. Usage Rights and Obligations (Nutzungsrechte und Pflichten): Permitted use of property and maintenance responsibilities

9. House Rules (Hausordnung): Basic rules for property use and communal living

10. Maintenance and Repairs (Instandhaltung und Reparaturen): Responsibilities for property maintenance and repairs

11. Notice Requirements (Kündigungsbestimmungen): Terms and conditions for termination of the rental agreement

12. Keys and Security (Schlüssel und Sicherheit): Details about keys provided and security measures

13. Final Provisions (Schlussbestimmungen): Legal framework, governing law, and severability clause

Optional Sections

1. Furnished Property Details (Einrichtungsdetails): Used when renting a furnished property, including inventory list

2. Parking Arrangements (Parkplatzregelung): Required when parking space is included in the rental

3. Pet Provisions (Tierhaltung): Needed when addressing permission or prohibition of pets

4. Commercial Use (Gewerbliche Nutzung): Required when partial commercial use is permitted

5. Garden Use (Gartennutzung): Included when property includes garden access and maintenance requirements

6. Renovation Clauses (Renovierungsklauseln): Special provisions for planned renovations or required cosmetic repairs

7. Subletting Provisions (Untervermietung): Terms for subletting if permitted

8. Energy Efficiency Details (Energieeffizienz): Required for properties needing specific energy efficiency declarations

Suggested Schedules

1. Property Handover Protocol (Übergabeprotokoll): Detailed condition report of the property at handover

2. Operating Costs Breakdown (Betriebskostenaufstellung): Detailed list of all operating costs and their calculation

3. House Rules Document (Hausordnung): Complete house rules and regulations

4. Heating Cost Allocation (Heizkostenabrechnung): Methodology for calculating and allocating heating costs

5. Maintenance Schedule (Wartungsplan): Schedule of regular maintenance and responsibilities

6. Floor Plan (Grundriss): Detailed floor plan of the rental property

7. Energy Performance Certificate (Energieausweis): Property's energy efficiency certification

8. Inventory List (Inventarliste): For furnished properties, detailed list of included furniture and equipment

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Management

Residential Housing

Legal Services

Property Investment

Social Housing

Real Estate Development

Housing Administration

Relevant Teams

Legal

Real Estate Operations

Property Management

Tenant Relations

Compliance

Contract Administration

Housing Services

Document Management

Property Portfolio Administration

Residential Leasing

Relevant Roles

Property Manager

Real Estate Agent

Legal Counsel

Housing Administrator

Rental Contract Specialist

Property Management Director

Leasing Manager

Real Estate Operations Manager

Compliance Officer

Tenant Relations Manager

Property Portfolio Manager

Housing Services Coordinator

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