Multi Supplier Framework Agreement

Multi Supplier Framework Agreement Template for Germany

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Key Requirements PROMPT example:

"I need a Multi Supplier Framework Agreement for IT services procurement, allowing up to 10 suppliers to provide cloud computing and cybersecurity services across our German operations, with the framework starting from March 2025 and including clear KPIs and performance monitoring."

Document background

This Multi Supplier Framework Agreement is designed for organizations seeking to establish a flexible procurement structure with multiple suppliers under German law. It is particularly valuable when regular procurement of specific goods or services is needed, but where maintaining competition and supplier choice is essential. The framework sets out the overarching terms and conditions, pricing mechanisms, quality standards, and procedures for awarding call-off contracts, while ensuring compliance with German commercial law and EU regulations. It includes provisions for new suppliers to join, performance monitoring, and dispute resolution. This structure is commonly used in both public and private sector procurement, especially for complex or recurring requirements where having multiple pre-approved suppliers can improve efficiency and value for money.

Suggested Sections

1. Parties: Identification of the contracting authority and initial suppliers, with provision for additional suppliers to join

2. Background: Context of the framework agreement, its purpose, and general principles

3. Definitions and Interpretation: Defined terms, interpretation rules, and language considerations (as document is in English under German law)

4. Framework Structure: Overview of how the framework operates, supplier appointment process, and relationship with call-off contracts

5. Scope of Framework: Details of goods/services covered, geographical scope, and any exclusions

6. Duration: Term of the framework agreement, including extension options and suppliers' joining/leaving provisions

7. Call-off Procedure: Process for awarding call-off contracts, including mini-competition procedures if applicable

8. Prices and Payment: Pricing structure, payment terms, and price adjustment mechanisms

9. Quality and Performance: Quality standards, KPIs, and performance monitoring requirements

10. Supplier Obligations: Core obligations, compliance requirements, and operational commitments

11. Authority Obligations: Contracting authority's commitments and responsibilities

12. Data Protection: GDPR compliance and data handling requirements

13. Confidentiality: Confidentiality obligations and permitted disclosures

14. Liability and Insurance: Liability limitations, indemnities, and insurance requirements

15. Force Majeure: Force majeure events and consequences

16. Termination: Termination rights, grounds, and consequences

17. Disputes: Dispute resolution procedures and governing law provisions

18. General Provisions: Standard boilerplate clauses adapted to German law requirements

Optional Sections

1. Transition and Implementation: Required when complex implementation or transition periods are needed

2. Intellectual Property Rights: Needed when framework involves software, creative works, or IP-heavy services

3. Staff and Personnel: Required when services involve dedicated personnel or TUPE/transfer of employees

4. Security Requirements: Necessary for frameworks involving sensitive data or security-critical services

5. Business Continuity: Important for critical services or high-value frameworks

6. Environmental Requirements: Required when environmental standards or sustainability are key considerations

7. Social Value Commitments: When social value or community benefits are part of the framework requirements

8. Innovation and Continuous Improvement: Relevant for long-term frameworks where service evolution is expected

Suggested Schedules

1. Schedule 1 - Specification: Detailed technical and operational requirements for goods/services

2. Schedule 2 - Pricing Schedule: Detailed pricing models, rates, and commercial terms

3. Schedule 3 - Supplier Accession Agreement: Template for new suppliers joining the framework

4. Schedule 4 - Call-off Terms and Conditions: Standard terms for individual call-off contracts

5. Schedule 5 - Call-off Procedure: Detailed procedures for awarding call-off contracts

6. Schedule 6 - Performance Management: KPIs, service levels, and monitoring procedures

7. Schedule 7 - Processing of Personal Data: Detailed data processing requirements and procedures

8. Schedule 8 - Required Insurance: Insurance types and levels required from suppliers

9. Schedule 9 - Form of Call-off Contract: Template contract for individual call-offs

10. Schedule 10 - Approved Subcontractors: List of pre-approved subcontractors and subcontracting terms

11. Appendix 1 - Contact Details: Key contacts and notification addresses for all parties

12. Appendix 2 - Change Control Forms: Standard forms for managing changes to the framework

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Public Sector

Healthcare

Information Technology

Construction

Professional Services

Manufacturing

Telecommunications

Energy

Transport and Logistics

Education

Financial Services

Facilities Management

Relevant Teams

Procurement

Legal

Commercial

Supply Chain

Operations

Finance

Risk and Compliance

Vendor Management

Project Management

Strategic Sourcing

Relevant Roles

Procurement Director

Legal Counsel

Commercial Manager

Contract Manager

Supply Chain Manager

Category Manager

Chief Procurement Officer

Sourcing Manager

Vendor Manager

Operations Director

Project Manager

Risk Manager

Compliance Officer

Finance Director

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