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Non Executive Director Agreement
"I need a Non Executive Director Agreement for a German technology AG, appointing a UK-based director to chair our audit committee starting March 1, 2025, with specific provisions for virtual board meeting attendance and international travel."
1. Parties: Identification of the company and the non-executive director
2. Background: Context of the appointment and confirmation of director's independence
3. Definitions: Key terms used throughout the agreement
4. Appointment and Term: Terms of appointment, duration, and renewal provisions
5. Role and Duties: Primary responsibilities and obligations as per German law
6. Time Commitment: Expected time dedication including board and committee meetings
7. Board Committees: Participation in board committees and related responsibilities
8. Remuneration: Compensation structure, including fees and allowances
9. Expenses: Rules for reimbursement of business-related expenses
10. Confidentiality: Obligations regarding company confidential information
11. Independence and Conflicts: Requirements to maintain independence and handle conflicts of interest
12. Company Policies: Compliance with corporate governance and internal policies
13. Termination: Conditions and procedures for ending the appointment
14. Data Protection: Handling of personal data under GDPR and German data protection laws
15. Governing Law: Confirmation of German law application and jurisdiction
1. Insurance and Indemnity: Additional protection provisions if not covered by company bylaws
2. External Commitments: Rules regarding other directorships and business activities
3. Share Dealing: If the company is listed, specific rules about trading company shares
4. Intellectual Property: IP provisions if the director may be involved in development work
5. International Travel: Specific provisions for directors based outside Germany
6. Training and Development: Provisions for ongoing professional development
7. Severance Terms: Additional separation terms for long-serving directors
1. Schedule 1: Duties and Responsibilities: Detailed list of specific duties and responsibilities
2. Schedule 2: Remuneration Details: Comprehensive breakdown of compensation components
3. Schedule 3: Board Committees: List of committee assignments and specific responsibilities
4. Schedule 4: Company Policies: List of key policies the director must comply with
5. Schedule 5: Confidentiality Agreement: Detailed confidentiality terms and procedures
6. Appendix A: Declaration of Independence: Form confirming director's independent status
7. Appendix B: Conflict of Interest Declaration: Form for declaring potential conflicts
8. Appendix C: Expense Claim Procedures: Details of expense claim process and requirements
Authors
Financial Services
Manufacturing
Technology
Healthcare
Energy
Telecommunications
Retail
Professional Services
Real Estate
Transportation
Consumer Goods
Media and Entertainment
Insurance
Pharmaceuticals
Legal
Corporate Governance
Compliance
Board Secretariat
Human Resources
Finance
Risk Management
Internal Audit
Corporate Affairs
Executive Office
Non-Executive Director
Board Chairman
Company Secretary
Chief Executive Officer
Corporate Governance Officer
Head of Legal
Chief Financial Officer
Compliance Officer
Board Committee Chair
Corporate Secretary
General Counsel
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