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Not Renewing Lease Letter To Tenant

Not Renewing Lease Letter To Tenant Template for Germany

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Key Requirements PROMPT example:

Not Renewing Lease Letter To Tenant

"I need a Not Renewing Lease Letter To Tenant for my residential property in Berlin, where I want to inform my current tenant that their lease won't be renewed after its expiration on March 31, 2025."

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Document background
The Not Renewing Lease Letter To Tenant is a crucial document in German property management and residential leasing practices. It is used when a landlord decides not to extend a fixed-term lease agreement upon its natural expiration date. This document must comply with the German Civil Code (BGB) requirements, particularly sections 535-577a governing residential tenancy. The letter should be sent with appropriate notice (typically 3-6 months, depending on the lease terms) before the lease's end date. It must include specific information such as property details, exact termination date, and handover requirements. Unlike a termination notice, this document is used specifically for non-renewal of fixed-term leases rather than early termination of ongoing contracts. The document is particularly important in Germany's tenant-protective legal environment, where proper documentation and timing are essential for legal validity.
Suggested Sections

1. Sender Details: Full name and address of the landlord or property management company

2. Recipient Details: Full name and address of the tenant(s)

3. Date: Current date of the letter

4. Property Reference: Clear identification of the rental property including full address and any relevant unit numbers

5. Subject Line: Clear indication that this is a notice of non-renewal of lease (Mitteilung über die Nichtverlängerung des Mietvertrags)

6. Lease Reference: Reference to the original lease agreement including its date

7. Non-renewal Statement: Clear statement that the lease will not be renewed

8. End Date: Specific date when the lease will end

9. Property Handover: Information about the process and expectations for returning the property

10. Signature: Landlord's or authorized representative's signature

Optional Sections

1. Reason for Non-renewal: While not legally required for a non-renewal (as opposed to early termination), including the reason can maintain good relations and prevent misunderstandings

2. Security Deposit Return: Information about the process for returning the security deposit, if applicable

3. Outstanding Payments: Reference to any outstanding rent or utility payments that need to be settled

4. Property Inspection: Proposed dates or process for final property inspection

5. Forwarding Address Request: Request for tenant to provide their forwarding address for future correspondence

Suggested Schedules

1. Move-out Checklist: Detailed list of requirements for property condition upon move-out

2. Property Handover Protocol Template: Standard form to be completed during final inspection (Ãœbergabeprotokoll)

3. Utility Transfer Forms: Forms for transferring or terminating utility contracts

4. Original Lease Agreement Copy: Copy of the original lease agreement for reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses












Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Social Housing

Student Housing

Senior Living

Property Investment

Real Estate Development

Relevant Teams

Property Management

Real Estate Operations

Leasing Administration

Legal

Tenant Relations

Asset Management

Housing Administration

Portfolio Management

Document Administration

Residential Services

Relevant Roles

Property Manager

Real Estate Agent

Landlord

Property Owner

Leasing Manager

Real Estate Administrator

Housing Director

Property Management Supervisor

Tenant Relations Manager

Real Estate Operations Manager

Asset Manager

Legal Counsel

Real Estate Portfolio Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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