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Privacy Notice Statement

Privacy Notice Statement Template for Germany

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Key Requirements PROMPT example:

Privacy Notice Statement

"I need a Privacy Notice Statement for my German e-commerce startup that will launch in March 2025, focusing on online retail and customer analytics, with special attention to cookie tracking and marketing communications."

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Document background
A Privacy Notice Statement is a fundamental document required under both the EU General Data Protection Regulation (GDPR) and German Federal Data Protection Act (BDSG). It must be provided to data subjects when collecting personal data and serves as a transparent explanation of an organization's data processing activities. The document should be used whenever an organization processes personal data of individuals in Germany or within the scope of EU data protection law. It must include specific information required by Articles 13 and 14 of the GDPR, such as processing purposes, legal bases, data subject rights, and transfer mechanisms. The Privacy Notice Statement should be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements.
Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose

2. Data Controller Information: Identity and contact details of the data controller and, where applicable, its representative and Data Protection Officer

3. Categories of Personal Data: Description of the types of personal data collected and processed

4. Purposes and Legal Bases: Detailed explanation of processing purposes and their corresponding legal bases under Art. 6 GDPR

5. Recipients of Personal Data: Information about third parties who receive personal data, including processors and other controllers

6. Data Transfers: Information about any international data transfers and safeguards implemented

7. Retention Periods: Information about how long personal data will be stored, or the criteria used to determine this period

8. Data Subject Rights: Explanation of individual rights under GDPR and how to exercise them

9. Right to Lodge a Complaint: Information about the right to lodge a complaint with a supervisory authority

10. Changes to Privacy Notice: Information about how changes to the privacy notice will be communicated

Optional Sections

1. Automated Decision Making: Required when automated decision-making or profiling is used

2. Cookie Policy: Needed when the organization uses cookies or similar tracking technologies

3. Special Categories of Data: Required when processing special categories of personal data under Art. 9 GDPR

4. Children's Privacy: Required when services are offered to or may be used by children

5. Employment Data Processing: Needed when the privacy notice covers employee data processing

6. Marketing Communications: Required when personal data is used for direct marketing purposes

7. CCTV Surveillance: Needed when video surveillance is in place

Suggested Schedules

1. Data Processing Activities Register: Detailed list of specific data processing activities and their characteristics

2. Third-Party Processors List: List of data processors and their processing activities

3. Technical and Organizational Measures: Detailed description of security measures implemented

4. Cookie List: Detailed list of cookies used, their purposes and duration

5. Specific Processing Operations: Detailed information about complex or specific processing operations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




























Relevant Industries

Technology

Healthcare

Financial Services

E-commerce

Education

Manufacturing

Professional Services

Retail

Telecommunications

Public Sector

Insurance

Travel and Hospitality

Media and Entertainment

Non-profit Organizations

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Human Resources

Marketing

Customer Service

Operations

Data Protection

Privacy

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

IT Director

Chief Technology Officer

Chief Information Officer

Risk Manager

Operations Manager

Human Resources Director

Marketing Director

Customer Service Manager

Website Administrator

Systems Administrator

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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