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The Applicant Privacy Notice is a fundamental data protection document required for any organization recruiting in Germany. It must be provided to job applicants at the time their personal data is collected, typically at the start of the application process. The notice ensures compliance with Article 13/14 of the GDPR and Section 26 of the German Federal Data Protection Act (BDSG), which contains specific provisions for employee data protection. The document should be written in clear, plain language and must cover all aspects of personal data processing during recruitment, including any automated decision-making, international transfers, and special categories of data. It serves both as a legal compliance tool and as a transparency measure to build trust with potential employees.

1. Introduction: Overview of the notice's purpose and scope, identifying the data controller

2. Types of Personal Data We Collect: Comprehensive list of personal data categories collected during the application process

3. How We Collect Your Personal Data: Sources of personal data, including direct collection, third-party sources, and public sources

4. Purposes of Processing: Detailed explanation of how and why personal data is processed during recruitment

5. Legal Bases for Processing: Explanation of GDPR Article 6 and BDSG Section 26 legal bases for processing application data

6. Recipients of Your Personal Data: Information about who has access to the data, including internal departments and external service providers

7. Data Retention: How long application data is kept and criteria for determining retention periods

8. International Data Transfers: Information about any transfers outside the EU/EEA and safeguards in place

9. Your Privacy Rights: Explanation of GDPR rights and how to exercise them, including local DPA contact details

10. Security Measures: Overview of technical and organizational measures to protect personal data

11. Updates to This Notice: Information about how changes to the notice will be communicated

12. Contact Information: Details of data controller and Data Protection Officer contact information