360 Degree Feedback

360 Degree Feedback Template for Denmark

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Document background

This 360 Degree Feedback agreement is designed for organizations operating in Denmark that seek to implement a comprehensive employee feedback system. The document becomes necessary when an organization wants to establish a formal, structured approach to gathering multi-source feedback for employee development and performance evaluation. It addresses critical requirements under Danish law, including compliance with the Danish Data Protection Act and GDPR, while establishing clear protocols for feedback collection, data handling, and confidentiality. The agreement is particularly important in ensuring that the feedback process aligns with Danish workplace regulations and employee rights, while providing a robust framework for gathering insights from multiple stakeholders about an employee's performance, competencies, and development areas.

Suggested Sections

1. Parties: Identifies the contracting parties - typically the employer/organization and the service provider if external

2. Background: Explains the purpose of implementing 360-degree feedback and its intended benefits

3. Definitions: Defines key terms used throughout the agreement including 'Feedback Providers', 'Participants', 'Feedback Reports', etc.

4. Scope and Purpose: Outlines the scope of the feedback program and its specific objectives

5. Data Protection and GDPR Compliance: Details compliance with Danish Data Protection Act and GDPR requirements

6. Feedback Process: Describes the methodology, timing, and steps in the feedback collection process

7. Confidentiality: Specifies confidentiality obligations for all parties involved

8. Roles and Responsibilities: Defines responsibilities of HR, managers, participants, and feedback providers

9. Implementation Timeline: Establishes the schedule for program implementation

10. Quality Assurance: Outlines measures to ensure feedback quality and consistency

11. Data Storage and Retention: Specifies how feedback data will be stored and for how long

12. Term and Termination: States the duration of the agreement and termination conditions

Optional Sections

1. External Provider Services: Required when using external consultants or software providers for the feedback process

2. Training Provisions: Include when specific training will be provided to participants or feedback providers

3. Integration with HR Processes: Used when feedback results will be integrated with performance reviews or development plans

4. Cost Allocation: Include when costs need to be allocated across different departments or entities

5. Dispute Resolution: Add when specific dispute handling procedures are needed beyond standard legal processes

6. Language Requirements: Include in international organizations where feedback may be collected in multiple languages

Suggested Schedules

1. Feedback Questionnaire Templates: Standard questionnaire formats and competency frameworks

2. Data Processing Agreement: Detailed GDPR-compliant data processing terms and conditions

3. Process Flowchart: Visual representation of the feedback collection and reporting process

4. Participant Consent Form: Template for obtaining participant consent for data collection

5. Confidentiality Agreement: Template for feedback providers and other participants

6. Timeline and Milestones: Detailed implementation schedule with key dates and deadlines

7. Report Format Templates: Standard formats for individual and aggregate feedback reports

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