New Supplier Evaluation Form

New Supplier Evaluation Form Template for Denmark

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Document background

The New Supplier Evaluation Form is a critical business document used in the Danish market for assessing and qualifying potential suppliers before establishing business relationships. It is designed to ensure compliance with Danish business laws, EU regulations, and industry standards while managing supply chain risks effectively. This document should be used when evaluating new potential suppliers or re-evaluating existing suppliers, covering crucial aspects such as financial stability, operational capabilities, compliance, sustainability, and risk management. The form incorporates specific requirements under Danish law regarding data protection, environmental standards, and business practices, making it particularly suitable for organizations operating in or from Denmark.

Suggested Sections

1. Basic Information: Company details, contact information, registration numbers, and key business information

2. Business Profile: Overview of supplier's business activities, years in operation, size, locations, and market presence

3. Financial Assessment: Financial stability indicators, annual turnover, credit rating, and banking references

4. Quality Management: Quality certifications, quality management systems, and process controls

5. Operational Capability: Production capacity, technical capabilities, equipment, facilities, and delivery capabilities

6. Compliance & Certifications: Regulatory compliance, required certifications, and licenses

7. Environmental Management: Environmental policies, sustainability practices, and environmental certifications

8. Health & Safety: Health and safety policies, accident records, and safety management systems

9. Risk Assessment: Business continuity plans, insurance coverage, and risk management procedures

10. References: Customer references and past performance evidence

11. Declaration: Supplier's confirmation of information accuracy and consent to verification

Optional Sections

1. IT Security Assessment: Evaluation of IT security measures and data protection practices - required for suppliers handling sensitive data or providing IT services

2. Supply Chain Management: Assessment of supplier's own supply chain management - relevant for manufacturers and distributors

3. Research & Development: Evaluation of R&D capabilities - important for technical or innovation-focused suppliers

4. Ethics & Anti-corruption: Detailed assessment of ethical practices and anti-corruption measures - crucial for high-risk markets or industries

5. Social Responsibility: Assessment of labor practices and social responsibility - important for suppliers with significant workforce or in sensitive industries

6. Industry-Specific Requirements: Specialized requirements based on specific industry sectors - used when evaluating suppliers in regulated industries

Suggested Schedules

1. Appendix A - Required Documents Checklist: List of all required supporting documents and certificates

2. Appendix B - Evaluation Criteria Matrix: Detailed scoring criteria and weightings for each assessment area

3. Appendix C - Financial Information Template: Standardized template for submission of financial information

4. Appendix D - Quality Metrics Template: Template for reporting quality-related performance metrics

5. Appendix E - Compliance Declaration Forms: Standard forms for various compliance declarations

6. Appendix F - Reference Check Template: Standardized format for collecting and verifying references

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