Privacy Consent Form

Privacy Consent Form Template for Denmark

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Document background

The Privacy Consent Form is a crucial document required whenever organizations in Denmark collect and process personal data based on consent as their legal basis under GDPR and the Danish Data Protection Act. This document is essential for demonstrating compliance with data protection requirements and ensuring transparent communication with data subjects. The form must be presented before any data processing begins and should clearly outline the specific purposes for which consent is being sought. It needs to be written in clear, plain language and must include all information required by Article 13/14 of GDPR, as well as specific Danish legal requirements. The Privacy Consent Form should be regularly reviewed and updated to reflect any changes in data processing activities or legal requirements, and organizations must maintain records of obtained consent as part of their accountability obligations.

Suggested Sections

1. Data Controller Information: Identity and contact details of the data controller and, where applicable, their representative and Data Protection Officer

2. Purpose and Legal Basis: Clear explanation of the specific purposes for data processing and the legal basis (consent) being relied upon

3. Categories of Personal Data: Detailed list of personal data categories that will be collected and processed

4. Recipients of Data: Information about who will receive or have access to the personal data

5. Data Retention: Information about how long the personal data will be stored, or the criteria used to determine this period

6. Data Subject Rights: Explanation of rights under GDPR including right to withdraw consent, access data, rectification, erasure, and data portability

7. Consent Declaration: Clear, specific consent statements with separate tick boxes for different processing activities

8. Signature and Date: Space for the data subject to sign and date the form, confirming their consent

Optional Sections

1. International Transfers: Required when personal data will be transferred outside the EU/EEA, detailing transfer mechanisms and safeguards

2. Automated Decision Making: Required when processing involves automated decision-making or profiling, explaining the logic and consequences

3. Marketing Consent: Additional section when consent for marketing communications is being sought

4. Cookie Consent: Required when the consent form includes cookie usage, following Danish Cookie Order requirements

5. Special Categories of Data: Required when processing special categories of personal data (sensitive data), explaining additional safeguards

6. Child Consent: Required when collecting data from minors, including parental consent requirements

Suggested Schedules

1. Schedule 1: Detailed Data Processing Activities: Comprehensive list of specific processing activities and purposes

2. Schedule 2: Third Party Recipients: Detailed list of third-party data processors and recipients, including their roles and locations

3. Schedule 3: Technical and Security Measures: Description of security measures implemented to protect personal data

4. Appendix A: Privacy Policy: Full privacy policy providing additional details about data processing practices

5. Appendix B: Contact Information: Detailed contact information for data protection inquiries and exercise of rights

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